Executive Assistant

About Atria:

Atria is a membership-based preventive health care practice delivering cutting-edge primary and specialty care from the comfort of your home, at our practices in New York and Palm Beach, or wherever you are in the world.  The organization’s mission is to move health care from reactive, sick care to proactive, preventive care.

We are seeking a highly organized, proactive, and dedicated Executive Assistant to support Atria’s Center for the Brain & Environment and its director, Dr. Ray Dorsey, in New York City.  The non-profit Center’s mission is to identify and eliminate the environmental causes of brain diseases from autism to Alzheimer’s.  Many brain diseases, like Parkinson’s, are increasingly common, but the genetic contributions to the diseases are modest.  Fueled by our recent book, The Parkinson’s Plan, we want to identify the chemicals in our food, water, and air that are contributing to the rise of brain diseases. 

The Executive Assistant will join a small, growing, ambitious, and fast-moving team that is working to prevent brain diseases in our generation.  The Executive Assistant will help manage schedules, coordinate meetings, handle communications, and provide overall administrative support to the Center and its director.  The full-time, in-person position is in Midtown New York.

Key Responsibilities:

• Calendar Management: Organize and manage the director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication Liaison: Serve as a point of contact for internal and external stakeholders, screening calls, emails, and other correspondence. Respond to or redirect inquiries as appropriate.
• Travel Arrangements: Coordinate complex travel itineraries, including flight bookings, hotel accommodations, transportation, and expense reporting.
• Meeting Coordination: Prepare agendas, take meeting minutes, and follow up on action items. Ensure that meetings are scheduled in a timely manner and that the executive is prepared.
• Document Preparation: Draft, review, and edit correspondences, reports, presentations, and other documents as required.
• Project Support: Assist with project management, tracking deadlines, and ensuring that key deliverables are met.
• Confidentiality Management: Handle sensitive information with discretion and ensure confidentiality is maintained.
• Event Planning: Assist in planning and coordinating events, conferences, and other company activities as needed.
• Administrative Support: Perform other administrative duties as required, such as filing, managing expenses, and organizing office systems.
• Special Projects:  Assist in new efforts and ad hoc tasks as needed.

Salary: $75,000 - $100,000

Requirements

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• High attention to detail and problem-solving skills.
• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software. Experience with ChatGPT and other AI tools.  
• Ability to manage multiple tasks and prioritize effectively.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.
• Ability to handle confidential information with integrity.
• Ambition and passion to prevent brain diseases with dedication and reliability to match.

Education & Experience:

• Bachelor’s degree or equivalent experience preferred.
• 3 - 4 years of experience in an executive support role.

Benefits

At Atria, we are proud to offer every full-time member of the Atria team:

• Excellent health and wellness benefits including health, dental, and vision insurance, 100% paid by Atria effective date of hire
• Flexible Time Off 
• 401k contributions and 4% match starting after 6 months
• Opportunity to participate in continuing medical education programs for maintenance of Continued Medical Education and CEUs for professional licensure
• Fitness Perks including Wellhub +
• Time to give back and make an impact in underserved communities