Executive Assistant
The mission:
Act as a strategic partner to leadership by ensuring operational efficiency and organizational excellence. This role supports effective decision-making through proactive calendar management, preparation of key materials, accurate follow-up on action items, and seamless coordination of travel, events, and cross-functional projects—contributing to the smooth execution of business priorities and strategic goals.
Key Outcomes:
- Operational efficiency: Ensure seamless coordination of the CEO’s agenda — scheduling meetings, calls, conferences, and events while keeping him informed and prepared for all commitments.
- Strategic support: Prepare materials, reports, and key documents for meetings; take notes, and follow up on action items to ensure timely execution.
- Travel coordination: Plan and manage national and international trips, including logistics, itineraries, and documentation, ensuring every detail runs flawlessly.
- Expense management: Maintain accurate records of professional and personal expenses, handling reimbursements, reports, and vendor interactions.
- Project collaboration: Partner on special company projects (e.g., new office scouting, administrative negotiations, coordination with banks or service providers).
- Event coordination: Support and coordinate internal events, executive offsites, and external engagements.
- Information management: Organize and maintain easy access to key files, presentations, and confidential documents.
What You Bring to the Team:
- 7+ years of experience in a similar Executive or Personal Assistant role, ideally in a remote or fast-paced environment.
- Bilingual proficiency in English and Spanish (verbal and written).
- Exceptional organization, prioritization, and problem-solving skills.
- High attention to detail, reliability, and discretion with sensitive information.
- Strong time management and ability to juggle multiple priorities under pressure.
Nice to have:
- Experience in startups.
- Experience working directly with C-level executives.
What we can offer:
- Being part of a multicultural, highly driven team of professionals
- 20 vacation days / year + 75% holiday bonus (Prima Vacacional)
- 1 month (proportional) of Christmas bonus (Aguinaldo)
- Food vouchers
- Health & Life insurance
- Competitive salary