Executive Assistant

Job Purpose

The Executive Assistant provides high-level executive administrative support to senior Operations, Quality, and Supply Chain leadership while ensuring the effective day-to-day management of the Cytokinetics Dublin office. Operating within a regulated pharmaceutical environment, the role supports governance, compliance, and business continuity through professional coordination of executive activities, facilities management, and stakeholder engagement.

Responsibilities

Executive & Administrative Support

Provide comprehensive PA and administrative support to the senior leaders based in the Cytokinetics Dublin office VP External Manufacturing, Senior Director Quality, and members of the Operations, Quality, and Supply Chain leadership teams as required, including:

• Proactive diary and calendar management, including scheduling of internal and external meetings.
• Drafting, typing, and preparation of correspondence, presentations, technical reports, memos, and briefing materials.
• Screening, prioritization, and management of email communications.
• Handling confidential information and correspondence with discretion and professionalism.
• Supporting the development of meeting agendas and collation of associated documentation.
• Expediting matters on behalf of senior management, including sourcing information, tracking actions, and following up with stakeholders.
• Ensuring continuity during the absence of senior leaders, including appropriate referral or escalation of matters.

Governance, Meetings & Business Coordination

Responsibilities include agenda preparation, document collation, meeting logistics, action tracking, and follow-up. Oversee and coordinate key governance and leadership forums including:

• Cytokinetics Ireland Board materials.
• Operations Quarterly Business Reviews and weekly meetings
• Co-ordinate Global Supply Chain and Technical Operations meeting when held in Dublin.

Travel, Events & External Engagement

• Organize complex domestic and international business travel, including Concur management.
• Coordinate meetings, conferences, and workshops, both on-site and off-site, including accommodation and logistics.
• Facilitate arrangements for external visitors, including international visitors.
• Act as a professional interface with external contacts and service providers across a full range of business matters

Office Coordination (EA Scope Only)

Provide light oversight to ensure the Dublin office runs smoothly, in partnership with Facilities and EHSS:

• Interface with service providers (e.g., facilities, security) as needed.
• Manage office supplies and space coordination.
• Oversee local administrative purchasing and Oracle processing.

(Note: This section is intentionally scoped as coordination, not full office‑management ownership.)

Business Support & Stakeholder Interaction

Act as a key support and coordination point for effective collaboration with:

• Global Supply Chain and Technical Operations administrative teams
• Corporate administrative teams for Global event planning
• European administrative teams to ensure coordination
• HR Business Partner for engagement activities
• Senior Administrative Assistants (US & Europe)
• Internal and external stakeholders across the organization
• Engages with the Cytokinetics Ireland Limited, Board of Directors when appropriate

Requirements

Technical Competence and Knowledge

• Leaving Certificate and 10+ years of relevant experience
• Proficient with MS Office, Concur, Budget and Procurement systems
• Models’ customer service, organization and professionalism.
• Demonstrates strong organizational skills with sharp attention to detail
• Completes research and tasks based on knowledge
• Applies knowledge from industry best practices
• Uses discretion and honors confidentiality with sensitive information

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Please visit our website at: www.cytokinetics.com

Cytokinetics is an Equal Opportunity Employer