Executive Assistant
About Liquid AI
Spun out of MIT CSAIL, we build general-purpose AI systems that run efficiently across deployment targets, from data center accelerators to on-device hardware, ensuring low latency, minimal memory usage, privacy, and reliability. We partner with enterprises across consumer electronics, automotive, life sciences, and financial services. We are scaling rapidly and need exceptional people to help us get there.
The Opportunity
We are building partnerships with enterprise giants across multiple continents, with a leadership team that operates at high velocity across GTM, Product, and Engineering. This is a dual-impact role: you will serve as the strategic right-hand to C-suite executives while serving as the primary Event Coordinator for our San Francisco headquarters. We need a strategic operator who can track complex workstreams, protect executive time, and ensure nothing falls through the cracks.
What We're Looking For
Someone who:
Proactively solves: We need someone who manages calendars, identifies conflicts, and handles preparation before the request is made.
Possesses adaptive communication skills: Equally effective in building relationships with external partners and driving concise updates for technical leadership.
Thrives in ambiguity: We don't have rigid playbooks here. We need someone who prefers autonomy and views changing schedules as puzzles to solve.
Catalogs context instinctively: When someone asks where a project stands, we need someone who knows the answer without checking a system.
The Work
In this role, you will:
Manage complex, shifting calendars for 2-3 executives, filtering requests, aligning with strategic priorities, and ensuring leadership focuses on high-leverage activities
Maintain cross-functional continuity as the layer of stability that ensures seamless handoffs between leadership and teams
Own the partnership experience: manage logistics and atmosphere for high-value customer and partner visits
Coordinate global travel and distributed operations across Boston and San Francisco
Lead SF office events and coordinate west coast regional meetings, client dinners, and conferences
Source and manage vendor relationships (caterers, venues, A/V) while keeping events within budget
Provide coverage and support for the CEO's EA; travel occasionally (3-5 times per year) for events
Desired Experience
Must-have:
7+ years supporting multiple executives in a high-tech and/or sales environment
Ability to manage multiple stakeholders with different communication styles and priorities
Strong business context awareness (understanding the "why" behind meetings, not just logistics)
Event planning and vendor management experience
Able to work in the SF office 3+ days per week
Nice-to-have:
Experience hosting external partners or clients in professional settings
Expert proficiency in Google Workspace
What Success Looks Like in Year One:
Seamless handoff systems are in place; our leadership team misses no follow-ups
Executive calendars are restructured around high-leverage external activities, giving our leaders back hours each week
Our GTM organization has a single trusted source of truth for partnership and project status
What We Offer
Access: Direct exposure to founders and commercial leadership; a vantage point into high-stakes decision-making.
Compensation: Competitive base salary with equity in a unicorn-stage company.
Health: We pay 100% of medical, dental, and vision premiums for you and your dependents.
Financial: 401(k) matching up to 4% of base pay
Time Off: Unlimited PTO plus company-wide “Refill” days.
Environment: Catered lunches, free valet parking (SF), and a culture that values deep work.