Executive Assistant

MotorK. Driving the AI revolution in automotive.

MotorK is Europe's #1 sales and marketing technology company for automotive. Our SparK Platform powers 90% of European manufacturers and 6,000+ dealerships across the continent - helping them sell smarter with AI-driven CRM, inventory management, predictive analytics and digital advertising.

AI isn't a buzzword here. It's how we think and build every day. We move fast, make bold decisions, and we're growing a team of sharp, curious people who push AI to solve real problems.

We're looking for an Executive Assistant to join our team in Milan, someone who thrives at the centre of a fast-moving company and brings the kind of calm, sharp thinking that makes everything run better.

The role

In this role, you'll provide high-level support to two members of our Executive Team: our Company President and Executive Chairman, sitting at the very heart of MotorK's leadership.

• Own the day-to-day rhythm of two busy executives: calendar management, travel, meeting coordination and expenses — keeping everything running seamlessly.
• Act as a trusted gatekeeper and key point of contact between the Executives and internal and external stakeholders.
• Bridge multiple departments (Finance, HR, Marketing, Events and Legal) ensuring smooth cross-functional communication and coordination.
• Prepare polished presentations, reports and briefing documents that set executives up for success in every meeting.
• Drive follow-up on action items and deadlines across teams, making sure nothing falls through the cracks.
• Handle sensitive and confidential information with absolute discretion and professionalism.
• Play a key role in organising Board meetings, investor relations calls and high-profile events.
• Manage relationships with external providers, from catering to suppliers, with care and efficiency.
• Lead and coordinate the Office Management team, bringing structure and direction to the wider support function.
• Jump in on ad hoc projects where your initiative and judgment make a real difference.

Requirements

Our ideal Executive Assistant has experience thriving in fast-paced, high-stakes environments, whether that's working closely with C-level executives in a corporate setting or supporting high-net-worth individuals in five-star hospitality. You bring polish, presence, and the kind of quiet competence that leaders rely on.

• Exceptional organisational and time-management skills, with the ability to juggle multiple priorities without losing composure or detail.
• Outstanding written and verbal communication in both English and Italian: professional, precise, and always appropriate to the audience. Additional languages are a plus (French, Spanish, German or Dutch are preferred!)
• Proven experience coordinating complex schedules, travel logistics, and meetings across multiple time zones.
• Resilient and highly adaptable: you don't just handle change, you navigate it with ease and keep others steady around you.
• Proactive and solution-oriented, with a natural instinct to anticipate needs before they become problems.
• A true ownership mindset: you take full accountability for your work, follow through without being asked, and treat the executive's priorities as your own.
• Flexible and dependable when it counts, stepping up when the unexpected happens without missing a beat.
• Genuinely curious about AI and comfortable using it in your day-to-day work. You don't need to be a technologist, but you're someone who explores new tools with enthusiasm, embraces what AI can do, and is always looking for smarter ways to work.

Work pattern and location

• 40 hours a week, permanent  
• Monday to Friday 
• Office based in Milano Lambrate 
• Additional travel (business trips) may be required 

Benefits

• Meal vouchers (for each day worked)
• Food canteen on site
• Bi-monthly appointment for collaboration days, with free breakfast in the office
• Company benefits including discounts on famous brands
• Internal training paths and support with external education
• Diverse and dynamic environment, with plenty of opportunity to grow and make an impact 

MotorK is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any kind. Our company is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at MotorK are based on business needs, job requirements, and individual qualifications, without regard to race, colour, religion or belief, age, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.