Executive Assistant

Location: Plano, TX 

Toyota Connected is seeking a highly motivated Executive Assistant to provide high-level administrative partnership to senior executives in a dynamic, innovative, and collaborative environment. This role requires exceptional organizational skills, proactive problem-solving, and a dynamic personality that thrives in energized, growth-focused teams.

The ideal candidate is resourceful, detail-oriented, adaptable, and capable of operating as a strategic partner and trusted liaison to executive leadership.

Responsibilities:

Executive Support & Strategic Time Management

• Provide direct support to 4+ executives, serving as the primary point of coordination for incoming demands on executive time.
• Strategically manage and prioritize complex executive calendars to maximize efficiency and impact.
• Coordinate meetings, including scheduling, agenda preparation, and preparation of presentation materials and documentation.
  
  

Operations, Budget & Administrative Management

• Track and process executive expense reports and reimbursements.
• Manage team member services (e.g., gym access, travel account setup).
• Organize and maintain files, records, and digital databases.
• Maintain an organized office environment, including ordering supplies, equipment, and branded materials (via Coupa).
• Coordinate office lunches and support facility-related needs.
• Contribute to the development and implementation of administrative standards, policies, and best practices.
  
  

Travel & Logistics Management

• Plan and coordinate comprehensive travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Ensure travel plans align seamlessly with executive schedules and business objectives.
  
  

Event Planning & Engagement

• Assist in planning and executing corporate and team engagement events such as Hackathons, launch events, holiday parties, conferences, seminars, and executive meetings.
• Coordinate event logistics including venue selection, catering, audiovisual needs, transportation, and vendor management.
• Manage guest lists, distribute invitations, and track RSVPs.
  
  

Problem Solving & Risk Mitigation

• Proactively identify risks impacting executive schedules, budgets, or operations.
• Develop contingency plans to ensure business continuity.
• Anticipate executive needs and address issues before they escalate.
  
  

Required Qualifications:

• 3+ years of experience as an Executive Assistant.
• Experience supporting 2+ senior-level executives simultaneously.
• Proficiency in Microsoft Office Suite (especially Outlook calendar management).
• Energetic, positive, and collaborative disposition.
• Strong customer-focused mindset with the ability to remain friendly and approachable while maintaining professionalism.
• Willingness and proven ability to learn new tools, systems, and processes.
• Exceptional planning, prioritization, and time management skills.
• Strong verbal and written communication skills.
• Proven ability to multitask and manage competing priorities effectively.
• Demonstrated ability to maintain confidentiality and professionalism.

Excited about this opportunity, but don't meet 100% of the qualifications? We’d still love for you to apply! Toyota Connected is dedicated to building a diverse and inclusive workplace where unique experiences are valued and everyone has the opportunity to contribute. You may just be the right candidate for this or other Toyota Connected opportunities.

Location:

This position is based in Plano, Texas. Toyota Connected encourages all employees to live within a reasonable commuting distance of their assigned work location for Onsite work. 

To save time applying, Toyota Connected does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position currently.

What’s in it for you?

In addition to an excellent compensation and benefits package, you’ll also receive:

• A Career Path that allows you to take your career to the next level.
• Annual $2,500 Training Budget to help you grow and develop your professional skills.
• Home office stipend of $1,000 to help furnish an ergonomic remote office.
• Four months of paid parental leave. We want new moms and dads to have an opportunity to bond with their new little bundles of joy.
• Adoption Assistance of $5,000 for regular adoptions or $6,000 for special needs. We know adoption costs can add up, and we want to help.
• 401(k) with generous company match that is fully vested day one.
• Toyota and Lexus vehicle discounts to allow you to drive in style.
• Generous vehicle allowance for new and leased Toyota and Lexus vehicles. Scratch that vehicle payment off your monthly bills!
• Annual Patent-a-thons and Hackathons to embrace your superior creative thinking ability.
• Annual Wellness Stipend of $1000 to help balance your overall mental and physical health.
• Free catered lunches when working onsite. We try to keep it healthy, but Fridays are “cheat” days, so you can get your carbs on!
• Two fully stocked Nespresso bars for your coffee and tea fixes.
• Free covered garage parking to shield your vehicle from those sneaky storms and to protect your buns from the Texas sun.

Who Are We?

Toyota Connected was established in 2016 to infuse the power of big data and cloud intelligence into all aspects of the mobility experience so that driving a Toyota or Lexus is more personal, intuitive, and safe. We create and enable technologies that delight, simplify, and connect the lives of those who use our products. We believe this mobility revolution will empower our customers to use their vehicles in an array of exciting new ways. We support, celebrate, and thrive on the opportunity to provide Mobility for All.

Making a connected life a more human experience takes humans from all walks of life. Toyota Connected celebrates and is committed to a diverse and inclusive workplace that embraces you.

We are committed to creating an accessible and inclusive hiring process by providing reasonable accommodations as necessary for persons with disabilities or those affected by pregnancy, childbirth or related medical conditions. If you need to request an accommodation, please reach out to your Recruiter who will connect you with an HR Business Partner to discuss your requested accommodation. We only share the candidate information obtained through this process as necessary to fulfill our reasonable accommodation obligations and strive to create an unbiased and equitable experience for all.