Executive Assistant
About Voodoo
Founded in 2013, Voodoo is a tech company that creates mobile games and apps with a mission to entertain the world. Gathering 800 employees, 7 billion downloads, and over 200 million active users, Voodoo is the #3 mobile publisher worldwide in terms of downloads after Google and Meta. Our portfolio includes chart-topping games like Mob Control and Block Jam, alongside popular apps such as BeReal and Wizz.
Team
Our Strategy & Operations team is a small and top-performing team. We work on high priority projects across the organization, such as identifying new business opportunities, leading teams, and fixing operational and performance issues. In this team, you will lead complex initiatives to ensure we achieve our goals. All team members enjoy great autonomy in identifying problems, carrying out analysis, designing solutions and implementing them, whilst collaborating with teams across Voodoo organization.
Role
We're looking for an Executive Assistant to join our Strategy & Operations team. In this role, you'll provide high-level professional support to our leadership, ensuring seamless operations and optimal time management, while working closely with a team of Executive Assistants who embody collaboration, team spirit, and mutual support.
Manage complex calendars and coordinate schedules across multiple internal and external stakeholders, including frequent coordination with executive leadership
Organize and coordinate travel arrangements for domestic and international trips
Plan and execute team events, off-sites, and strategic meetings
Oversee team rituals and regular updates
Act as the main point of contact between leadership and team members
Handle administrative tasks including procurement, finance coordination, and vendor management
Create and manage budgets for team activities and events
Navigate multiple timezones to coordinate global meetings and communications
Support board preparation and coordination activities
Anticipate needs and proactively address potential scheduling conflicts or operational challenges
Profile
Minimum 5 years of proven experience as an Executive Assistant
Previous experience working with corporate environments, venture capital firms, boards, or political/governmental organizations
Fluent in both French and English (written and spoken)
Exceptional attention to detail and organizational skills
Strong proficiency with calendar management tools and travel booking platforms (Egencia knowledge is a plus)
Experience with budget creation and financial coordination
Ability to manage complex schedules across multiple timezones
Strong diplomatic skills with the ability to manage challenging stakeholders
High level of discretion and ability to handle confidential information
Proactive mindset with strong initiative-taking abilities
Adaptability and resilience with a no-ego approach
Ability to work independently and drive your own priorities
Benefits
Competitive salary based on experience
Swile Lunch voucher
Gymlib (100% covered by Voodoo)
Premium healthcare coverage with SideCare, 100% covered for you and your family
Wellness activities in our Paris office
Remote days on Fridays