Executive Assistant / Content Operations Lead- Job Code: 20410511697

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant / Content Operations Lead

Monthly Rate: $650-750

Availability: Part-time 20 hours/week

Time Zone: 8am MT to noon MT or 1pm MT to 4pm MT

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Requirements

Experience Needed/Responsibilities:

-Content & Marketing (Primary: ~70%)

-Turn raw ideas, transcripts, and drafts into -finished posts, tweets, and short form video captions.

-Manage a content calendar for LinkedIn, YouTube, and X using Notion and BufferApp.

-Repurpose existing long-form posts, calls, and notes into bite sized assets.

-Coordinate video uploads, thumbnails, captions, and repurposing (YT → Shorts → LinkedIn).

-Use Canva and ChatGPT to draft, polish, and format posts.

-Track post performance and iterate on what works.

-Admin & Systems (Secondary: ~30%)

-Manage QuickBooks, Stripe, and Google Sheets for light bookkeeping and cash tracking.

-Keep Notion organized across multiple projects (Consulting business, vending, and Appleton).

-Handle scheduling, inbox triage, and calendar management in Gmail and Google Calendar.

-Maintain CRM hygiene inside HubSpot.

-Build or monitor simple automations with Zapier.

-Help with light WordPress edits or blog posting.

Non-negotiable Requirements:

-Must overlap at least 2 hours/day with Mountain Time (Utah).

-Proven experience as a Virtual or Executive Assistant for a founder or creator.

-Strong English writing and communication skills.

-Tech savvy:you should know (or quickly learn):

-QuickBooks, Stripe, Notion, HubSpot, Google Workspace, Gmail, Calendar, Docs, Sheets, Canva, ChatGPT, Zapier, WordPress

LinkedIn, YouTube, and X publishing workflows

-Obsessed with detail, organization, and speed.

-Comfortable handling confidential information.

Industry/Tools Experience:

-QuickBooks, Stripe, Notion, HubSpot, Google Workspace, Gmail, Calendar, Docs, Sheets

Canva, ChatGPT, Zapier, WordPress

Benefits

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.