Executive Assistant/Project Coordinator (005-0621)

​​Looking for Philippines-based candidates

Job Role: Executive Assistant/Project Coordinator

Compensation range: $1,800 - $2,000 AUD/month

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: Our client works with organisations in the learning and professional development space to help leaders and teams grow and adapt. Through tailored programs and hands-on guidance, they support leaders in managing teams in today’s digital world while building workplaces that are positive, productive, and innovative. Their approach focuses on practical strategies for developing people and shaping culture, rather than relying on outdated models or traditional leadership methods.

Role Overview: We are seeking an experienced and proactive Executive Assistant / Project Coordinator to support the CEO across day to day operations and client project delivery. This is a remote position based in the Philippines, requiring strong communication skills, exceptional attention to detail, and the ability to work with a high degree of autonomy.

The role is split approximately 80% Executive Assistant and general administration, and 20% project coordination supporting active client engagements.

Key Responsibilities: 

Executive Assistant and Administration (80%)

• Diary and calendar management across multiple time zones, including scheduling, rescheduling, and proactive conflict resolution.
• Email management via Gmail, including drafting correspondence, filtering and prioritising incoming communications on behalf of the CEO.
• Document preparation, formatting, and proofreading across Word, PowerPoint, Excel, Keynote, and Pages. File organisation and management within Google Suite, including Google Drive, Docs, Sheets, and Slides.
• Travel coordination, meeting preparation, and general administrative support as required. Maintaining systems, trackers, and processes that keep the CEO organised and operating efficiently.

Project Coordination (20%)

• Supporting the coordination of client projects, including scheduling, tracking deliverables, and maintaining project documentation.
• Liaising with clients and stakeholders on behalf of the CEO in a professional and considered manner.
• Preparing and formatting client-facing materials to a high standard. Monitoring project timelines and flagging risks or delays proactively.

Requirements

• Proven experience in an Executive Assistant or senior administrative role, ideally supporting a founder, CEO, or senior executive.
• Proficiency across Google Suite (Gmail, Drive, Docs, Sheets, Slides) is essential.
• Strong working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) is essential.
• Familiarity with Apple productivity tools (Keynote and Pages) is highly regarded.
• Advanced Excel and spreadsheet skills, including formatting, data management, and reporting.
• Excellent written and verbal English communication skills.
• High attention to detail across all written and formatted work.
• Experience in project coordination or client services administration is an advantage.

Who You Are:

• You bring a genuinely positive attitude and take pride in the quality of your work.
• You are curious by nature and care deeply about getting things right.
• You are a self-starter who is comfortable working independently and does not require constant direction, but equally responds well when clear instruction is given.
• You thrive with autonomy, take ownership of your responsibilities, and bring initiative and follow through on everything you do.
• You understand that in a small, fast-moving consultancy, your contribution directly shapes the quality of outcomes for clients and the experience of the CEO you support.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)