Executive Virtual Assistant / Operations Support

We are seeking a proactive, highly organized Executive Virtual Assistant / Operations Support VA Multi-Company (Logistics, Freight, Manufacturing) to support the owner of multiple businesses (manufacturing/export, trucking, and freight brokerage).

This role is ideal for someone who can take ownership of inbox + calendar control, reporting

support, meeting follow-ups, and internal task tracking, while also assisting with travel logistics and selective personal admin.

The ideal candidate is numbers-driven, understands what they're presenting (not just compiling

data), is comfortable with fast-paced environments, and can help introduce structure through

lightweight project/task management.

● Organize and manage a busy inbox: triage, flag priorities, draft replies, and keep threads moving

● Ensure key items do not fall through the cracks

● Own calendar coordination: scheduling, rescheduling, confirmations, and meeting logistics

● Prepare the owner for the day/week by highlighting urgent priorities and deadlines

2) Travel + Personal Admin Support

● Book and manage travel arrangements (flights, hotels, itineraries, ground transport)

● Handle personal admin tasks as assigned to reduce the owner's workload

● Maintain travel checklists and ensure trip readiness (documents, confirmations, timing)

3) Reporting & Executive Prep (Numbers-Focused)

● Compile and deliver recurring reports needed daily/weekly/meeting-prep

● Track key metrics and summaries so the owner can review quickly before meetings

● Create clean, decision-ready reporting packs (clear formatting, insights, and context)

4) Meeting Support + Action Item Follow-Up

● Attend meetings early on (or review recordings) to learn the business and workflow

● Capture action items and decisions, then translate them into trackable tasks

● Drive follow-ups across the organization to ensure tasks are completed on time

● Provide pre-meeting status updates: what's done, what's pending, blockers, owners

5) Task Management System Ownership (Microsoft Teams / Planner)

● Implement and maintain a simple task-tracking workflow using Microsoft Teams Planner

● Assign tasks to team members after meetings and monitor completion

● Build basic templates/checklists for recurring meetings and reporting cycles

● Improve accountability and visibility without adding unnecessary complexity

6) CRM / Light Sales Support (Non-Calling)

● Assist with customer identification research (especially on the logistics side)

● Support basic CRM/task updates and potential mass email coordination (if needed)

● No cold calling or direct customer calling required for this role

7) Social Media Support (Light + Consistent)

● Support visibility primarily on LinkedIn (with optional Facebook/Instagram support)

● Turn owner-provided photos/notes into simple posts and publish consistently

● Maintain a basic posting calendar and keep the owner "present" online

● This is not highly creative strategy work — it's execution and consistency.

8) Trade Show Support (Optional – 2x/year)

● Open to occasional travel support for trade shows in Asia (e.g., Shanghai/Hong Kong)

● Potential in-person assistance 2 times per year (3–4 days each), if required and travel is covered

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM