Finance and Accounting Specialist

Maricich Health is hiring an experienced full-time Finance and Accounting Specialist to support core financial operations, including job numbers and purchase orders, accounts payable invoice processing, and financial reporting. This hybrid role includes in-office work at our Irvine headquarters on Mondays, Wednesdays, and Fridays, with remote work on Tuesdays and Thursdays.

Key Responsibilities

• Develop strong familiarity with each job and monitor job numbers regularly to ensure freelancers and internal teams are assigning time to the correct job numbers
• Review and validate job numbers used on vendor invoices, confirming accuracy and purpose
• Own the full Purchase Order (PO) process from creation to closure, including amending, reconciling, and closing out POs and maintaining the internal PO Folder
• Monitor PO hours for overages using freelance reports and proactively flag discrepancies and follow up on open POs to determine status
• Collect and organize invoice backup documentation, including POs, estimating worksheets, and estimates
• Own and update the Freelance Report and monitor it for hour overages, under-utilization, or incorrect coding
• Maintain consistent communication with freelancers to ensure timely and accurate time entry and notify team leads and project managers of any issues, discrepancies, or overages
• Serve as the finance admin back-up, including scanning, document processing, and supporting the month-end close process, insurance renewals, detailed time reports, and monitor and support AR aging and AP
• Support admin process for onboarding, file storage, and digital organization
• Update the agency production schedule report and job numbers across teams
• Handle requests for certifications of insurance and other team and client needs
• Work with discretion while handling confidential information
• Additional administrative duties as assigned

Qualifications

• 3+ years of experience in accounting, finance, or a similar role; agency experience is a plus
• A degree in Finance, Accounting, Business, or a related field preferred
• Experience with purchase order processes and job numbering is highly preferred
• Experience processing and managing accounts payable and receivable
• Strong proficiency in Excel and experience using QuickBooks or other financial software and project management systems
• Sharp attention to detail and a commitment to accuracy
• Strong organizational skills and the ability to manage multiple priorities in a deadline-driven environment
• Clear, proactive communication skills
• A collaborative approach and genuine interest in understanding how financial operations support agency work
• Ability to analyze data and identify discrepancies or trends