Floating Regional After School Program Manager -(East Bay)
Purpose: Expanded learning programs are structured educational opportunities that occur outside the traditional school day, combining academic support, enrichment activities, and skill-building to enhance students’ overall learning and development. The Expanded Learning Floating Regional Program Manager is responsible for providing strong leadership, as well as possessing knowledge, fiscal, and administrative skills to support managing Expanded Learning Programs. This position aligns with the National Afterschool Association (NAA) Core Knowledge & Competencies and plays a critical role in supporting student success, positive youth development, and collaborative partnerships with schools, families, and communities.
Benefits:
- Pay rate: $80-$85,000 depending on tier. Exempt, Full-Time (40 hours/week)
- Up to 16 paid BACR holidays per year and 8.33 hours of vacation accrual per pay period
- Employee assistance program, medical, dental, vision, wellness program, life insurance, flexible spending account, transit and parking flexible spending accounts for commuting expenses, 403b plan
Qualifications:
- Associate Degree or higher; alternatively, completion of at least 48 college units, or a passing score on the Instructional Aide Exam, Bachelor's degree preferred
- A minimum of 3-5 years of experience working in after-school or a background in Education and Youth Development in a supervisory role
- Must have experience in developing, managing, and monitoring large budgets with multiple funding sources.
- Ability to conduct professional and structured interviews that align with organizational hiring practices and ensure consistency, equity, and fairness in the candidate selection process.
- Ability to maintain high-level professionalism, confidentiality, and demonstrate a high degree of integrity
- Ability to manage multiple projects, prioritize tasks, and meet deadlines
- Be able to communicate openly and effectively with all stakeholders
- Successful completion of a criminal background check and TB test clearance
- At least 2 years of supervisory experience with a demonstrated ability to effectively lead and support a team of adults
- Proficiency in technology & computer applications (Word, email, Google Drive, etc.)
- Must be able to lift and carry up to 25 pounds, and be capable of standing and walking for extended periods of time
Team Leadership and Development:
- Supervise and mentor a team of 5-8 coordinators, fostering a high-performing, cohesive team that meets operational and programmatic goals
- Provide coordinators with strategic input on program development and goal setting to identify strengths and areas for growth for each site
- Support coordinator in developing plans to enhance program quality and impact
- Support coordinators in professionally resolving staff issues, ensuring all parties are informed, and escalating situations where problems are complex
- Participates in committees to support high-level staff engagement in agency-wide initiatives.
- Co-lead the monthly meetings and training sessions for managers, fostering a culture of learning and growth to implement program goals effectively
- Provide 1:1 check-ins and ongoing coaching sessions with coordinators
- Conduct weekly site visits to observe program implementation, assess quality, and strengthen relationships with district partners and school staff
- Internal and External Relationships:
- Serve as a contact for district partners and other stakeholders working directly with designated schools
- Foster strong relationships with district partners, ensuring timely communication regarding program updates, challenges, and successes
- Collaborate with district staff to ensure program alignment, adherence to contractual agreements, and meeting community needs
- Actively participate in partner meetings, committees, and events
- Communicate with the People & Culture (PAC) team to ensure smooth operations and prevent staff issues
- Engage in DEIB efforts to ensure these values are embedded in program operations and team culture.
- Co-facilitate focus groups to strengthen cross-industry initiatives, ensuring alignment with organizational goals
- Attend professional conferences to stay informed about industry trends and network with potential partners, subcontractors, and community organizations
- Administrative/Fiscal Compliance and Reporting:
- Ensure that all program operations are in compliance with district policies and grant requirements
- Monitor program adherence to safety, compliance, and internal operational protocols, addressing any challenges promptly and effectively
- Support the interview process by coaching coordinators with materials,best practices and attending interviews as necessary
- Work closely with the AD and Contracts Department to ensure subcontracts are executed, monitored, and reported accurately
- Assist with program evaluation and reporting efforts by ensuring coordinators provide data and analysis for continuous program improvement
- Oversee the approval of timesheets for Coordinators, ensuring accurate tracking of hours worked
- Review and approve expenses for Coordinators, ensuring that program spending aligns with budget guidelines and grant requirements
- Develop, manage, and monitor site budgets to ensure funds are allocated appropriately and fully spent down in compliance with grant requirements.
We are seeking a committed and passionate Floating Regional Expanded Learning Program Manager to lead an innovative and creative team that positively impacts the community, makes the world a better place, and contributes to meaningful change.
Bay Area Community Resources (BACR) promotes the healthy development of individuals, families, and communities through direct services, volunteerism, and partnerships in the San Francisco Bay Area.
BACR is an equal opportunity employer and encourages diversity. Visit our website at www.bacr.org