Global Employment Specialist
Get to know us
Ideals is a global B2B SaaS product company recognized as the most highly rated and customer-centric brand in the secure business collaboration market. Trusted by over 2,000,000 users from 175,000 companies globally, we help people run high-stakes processes and make important decisions with less stress, higher quality, and shorter hours.
Ideals Virtual Data Room (VDR): Secure document sharing and collaboration for due diligence, fundraising, corporate reporting, licensing, clinical trials, and other complex transactions.
Ideals Board: Board and leadership collaboration platform for faster, safer, and more compliant decision-making.
The role
At Ideals, we've experienced rapid growth and expanded our operations across 30 locations within Europe, America and Asia with a current headcount of 500 people. We continue to scale and operate globally, and we're gearing up to establish new locations to reach 900+ Idealers in the next 3 years.
We are looking for a Global Employment Specialist remotely in Ukraine to ensure our processes and contracts are compliant with the local regulations. You will be a dedicated point of contact for all employment and migration matters across locations we hire in, with specific requirements from an Employment and Compliance perspective, and take part in new locations set up.
You will collaborate closely with the People Operations Team, the Legal Team, external providers as Employer of Record, and report to the Director of People Operations.
What you will do
Provide comprehensive HR support: resolve employment-related queries, manage paperwork, and process leave requests timely and efficiently
Coordinate with Employer of Record (EORs), legal advisors, and immigration consultants to ensure compliance with local laws
Set up new hiring locations, ensuring adherence to local regulations
Maintain our HRIS and ensure data accuracy
Coordinate and arrange visas, work permits, and provide internal consultations on immigration matters
Support internal teams in audit and tender processes
Contribute compliance gaps analysis across locations and support solutions implementation
Develop an internal knowledge base on employment law, internal policies and practices
What you bring
3+ years of experience as a People Operations / Global Employment Specialist or similar
B2+ English proficiency
Demonstrated expertise in official employment operations
Strong negotiation and relationship-building skills with providers and partners
Experience managing visa and work permit processes
Effective communication and problem-solving skills
High attention to detail, adaptability, and consistency in work
Ability to create clear, readable, and user-friendly policies and guides
Nice to have
Background in Legal / Global Mobility / Tax / Accounting
Experience of cooperation with EoRs
Our assessment process
Intro with the Talent Acquisition Specialist (45 mins)
Tech Screen with the Hiring Manager (30 mins)
Test Task (~4 hours)
Test Task discussion and Hiring Manager interview (120 mins)
Competency-Based Interview (90 min)
What we offer
We highly value our people, so we will empower you with all the resources and support to help you reach your full potential.
For your best work
Remote-first flexibility to shape your ideal workday
Home workplace budget
Resilient home budget for Ukraine-based teammates
Resilient office in Kyiv & co-working expense coverage
Individual IT budget for extra equipment
Top-tier tech and AI-powered tools
For your growth
Access to Ideals Academy with numerous courses
Investment in external learning and development activities
Guidance in Personal Development Plan creation
Professional literature and subscriptions coverage
Support of your passion as a speaker or writer
Internal talent mobility opportunities
For your well-being
Medical insurance and Wellness Package for sports activities
Full coverage of mental health sessions for Ukrainian teammates
Funding for sports competitions
20 business days of paid time off per year
Unlimited health-related time-off
Extra perks
Team-building offline and online events
Budget for meetups with your local team
Generous internal referral program
Our culture
Commitment, Excellence, Collaboration, Trust and Care are core values to the Ideals team. For us, these are the principles that every Idealer lives and breathes. We are on the lookout for like-minded individuals who share our values. By doing so, we create a team where talents feel at ease and work to the best of their abilities.
Ideals is an equal opportunity employer
Ideals is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people from all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, or citizenship.