Graphics Installation Coordinator

ABC Imaging is a global Printing and Media company, providing One Stop Visual Solutions to the Fortune 500 Companies worldwide. Locations in USA, London, Dubai and Shanghai. One Stop Solution.

Position Overview:

We are seeking a detail-oriented and proactive Graphics Installation Coordinator to join our team. The ideal candidate will coordinate and track installation processes, manage vendor relationships, and ensure timely project delivery while maintaining high standards of quality.

Key Responsibilities:

• Oversee and track outsourced installations nationwide for various project rollouts in c-collaboration with multiple sales representatives.
• Communicate with multiple vendors for each project to negotiate competitive pricing and favorable terms.
• Monitor installation progress for each project, ensuring timely completion and accuracy in data, costs, and overall project management.
• Collaborate with individual shops to facilitate smooth operations.
• Create and manage Purchase Orders (POs) for installations, including hoarding and graphic install requests
• Review project bids and submissions, handling proposals, invoicing, and project management from inception to completion.
• Manage high-end clients’ accounts, ensuring excellent service and communication.
• Provide support in daily operations during team member absences (e.g., PTO or fieldwork).
• Update and adjust items on the installation calendar in coordination with team members.
• Send completion photos to sales representatives and alert them to any issues related to jobs, both in-house and outsourced.
• Manage petty cash and ensure proper documentation for contracts and Certificates of Insurance (COIs).
• Track hoarding inventory and manage travel requests and expense reports as necessary.
• Onboard and set up new employees (installers) when applicable.

Qualifications:
• Bachelor’s degree in business administration, Project Management, or a related field preferred.
• Knowledge in project management and graphic installations
• Strong negotiation skills and experience managing vendor relationships.
• Excellent organizational and multitasking abilities.
• Proficient in project management software and Microsoft Office Suite.
• Strong communication skills, both verbal and written.
• Ability to work independently and as part of a team.