Human Resources Admin
When you join the Verus Aerospace team, you are more than a number – you are a valued part of our company family. Superior craftsmanship, employee pride and a shared commitment to continuous improvement are the foundation of our success. We have a strong reputation for professionalism and quality in the aerospace industry. Our company is committed to excellence and we recognize that the right people, offering their ideas and expertise, will enable us to continue our success. We seek team members who are passionate, adaptable, driven to achieve quality results, focused on continuous improvement, self-motivated and problem solvers.
HR Administrative Assistant
Position Summary
The Human Resources Administrative Assistant performs a wide variety of administrative, clerical and organizational tasks, assuring the smooth functioning of the Human Resources Department. This work calls for the frequent use of good judgment regarding policies, procedures and respect for the confidentiality of information handled.
Essential Duties and Responsibilities
- HRIS Management & Automation. Maintain human resources database and records by entering data from Employee Status Change forms. Ensure data integrity of HRIS and prepares ad hoc reports. Audit systems to ensure compliance.
- Maintain human resources materials, including personnel files, new hire forms, I-9's, W-4's, manuals, and other documents to ensure that files are current, confidential, complete, and in compliance with company and government regulations and deadlines.
- Conduct new employee orientation.
- Provide administrative support for benefits (such as health, vision, dental, Life, etc.)
- Assist with leave of absences and Workers’ Comp administration.
- Support Training and Development programs, Events by scheduling and set up of conference rooms and vendor management as needed.
- Supports the Human Resources Manager in all phases of the recruitment process; to include scheduling interviews, greeting job applicants
- Explores new recruitment channels and gives recommendations to HR team.
- Assist with Recruiting activities; post jobs, source and review resumes, conduct initial phone screen, schedule interview, administer evaluations and candidate management.
- Coordinate employee programs and events.
- Have an understanding of Company policies and procedures and be able to provide guidance to employees to assist them with HR-related needs.
- Ability to build and maintain collaborative working relationships with employees, managers and candidates.
- Ability to manage time and to effectively handle a variety of tasks in an ever-changing environment.
- Promote company values, culture and vision throughout the organization.
- Communicates with all levels of current and former employees regarding any and all payroll related functions.
- Performs other related and assigned duties as necessary.
Position Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
- Previous HR experience and/or bachelor's degree in human resources preferred.
- 1+ years' experience in a Human Resources Department.
- Prior experience in a manufacturing environment is a plus.
Knowledge, Skills and Abilities:
- Handle confidential information with the highest degree of Confidentiality and professionalism.
- Strong problem-solving skills and reasoning to solve administrative issues.
- Ability to execute assignments or projects with excellence and high degree of accuracy.
- Must possess excellent verbal and written communication skills and professionalism to project a professional image, both internally and externally.
- Demonstrated personal awareness and desire for continual learning and personal development.
- Maintain composure during difficult situations and during high volume work period.
Physical and Environmental Demands
Manufacturing environment may be exposed to noise levels, dust, grime and heat. Must wear appropriate personal protective equipment
Equal Employment Opportunity
Verus Aerospace is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, gender, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state or federal law. This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination. A notice describing Federal equal employment law is available here.
Reasonable Accommodations
Verus Aerospace is committed to offering reasonable accommodations to qualified job applicants with disabilities. If you need assistance or an accommodation due to a disability, please click here to contact us and let us know the nature of your request and contact information. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.
Transparency In Coverage (TIC) information
This is a link that will take you to Anthem’s website for access to Verus’ Machine-Readable Files per the Consolidated Appropriations Act, 2021 Transparency in Coverage requirement to provide Machine-Readable Files on the health plan (effective July 1, 2022).
https://www.anthem.com/ca/machine-readable-file/search
ITAR Requirements
To conform to U.S. Government export regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by ITAR (22 CFR §120.15).
E-Verify
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. 888-897-7781 dhs.gov/e-verify
I certify that I have made true, correct, and complete answers and statements on my employment application, any supplements to it and in any interview in the knowledge that they will be relied upon in considering my application for employment. I understand that any false or misleading information or omission may disqualify me from further consideration for employment and may lead to my dismissal from employment or revocation of an offer of employment, if discovered at a later date.
I also understand that if I am hired, I will be required to provide proof of identity and legal authorization to work in the United States and that federal immigration laws require the completion of an I-9 Form in this regard.
This Company does not tolerate unlawful discrimination in its employment practices. No question on this application is used for the purpose of limiting or excluding an applicant from consideration for employment on the basis of his or her race, color, religion, national origin, genetic information, gender, gender identification, gender expression, marital status or civil partnership/union status, sexual orientation, cancer related condition, medical condition, citizenship, age, physical or mental disability (actual or perceived), pregnancy disability, or family leave status, pregnancy, breastfeeding needs, reproductive health decision-making, organ or bone marrow donor status, or military or veteran’s status, or any other protected status under applicable federal, state, or local law. This company likewise does not tolerate harassment based on sex, race, color, religion, national origin, genetic information, citizenship, age, disability, or any other protected status. Harassment of our employees is strictly prohibited, whether it is committed by a manager, coworker, subordinate, or non-employee (such as a vendor or customer). The Company takes all complaints of harassment seriously and all complaints will be investigated promptly and thoroughly.
I hereby understand and acknowledge that any employment relationship with this Company is of an “at will” nature, which means that my employment may be terminated by me or the company at any time for any reason or no reason, and with or without notice. It is further understood that this “at will” employment relationship cannot be changed except in writing by an authorized executive of this Company. If hired, I agree to abide by all of the Company’s rules, policies, and procedures. I understand that the Company and all plan administrators shall have the maximum discretion permitted by law to administer, interpret, modify, discontinue, enhance, or otherwise change all policies, procedures, rules, benefits, or other terms or conditions of employment.
I understand that in addition to this application, the employment process may, for certain positions, include any or all of the following procedures: testing – aptitude, personality and/or skill, multiple interviews, post-offer thorough background checks and drug screening test.
Immigration Compliance Plan
The Company policies include a commitment to non-discrimination based on race, national origin and immigration status. Pursuant to the Immigration and Nationality Act (INA), which protects work authorized individuals from employment discrimination on the basis of citizenship status or national origin, employment decisions will not be made on the basis of a person’s national origin, race or immigration status except to the extent necessary to comply with the International Traffic in Arms Regulations (ITAR).
In those situations, the Company will need to obtain information necessary to comply with the requirements of the International Traffic in Arms Regulations (ITAR). This will include collection of documentation to establish one of three categories of citizenship/ immigration status: (1) U.S. Citizenship; (2) Permanent Residency (Green Card) and (3) Asylum or Refugee Status (formally recognized or assigned such status by the U.S. Immigration and Customs Enforcement).
If an applicant or employee does not meet the category applicable to their anticipated work for the Company, the Company cannot hire such applicant. In order to ensure ITAR compliance, all applicants and employees of the Company will have their immigration status checked through a system called “E-Verify.” If the findings on the E-Verify search are not accurate, please contact Human Resources and obtain copies of all documents related to your work status. Employees who are not authorized to work in the United States cannot be employed at the Company.