IT Software Administrator

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

At EIT we are seeking an experienced and detail orientated a highly organised and proactive Software Licence Administrator to take end‑to‑end ownership of software licensing across EIT. As our scientific programmes scale and our technology footprint expands, you will play a critical role in ensuring seamless software onboarding, accurate licence management, and uninterrupted access to the digital tools that power our research and operations.

You will build scalable processes, streamline licence workflows, and collaborate across IT, Legal, Finance, Procurement, and programme teams to ensure EIT operates efficiently and compliantly.

Your Responsibilities:

Software Licence Maintenance

• Maintain accurate records of all EIT software licences and catalogue offerings.
• Oversee licence provisioning and deprovisioning as part of employee lifecycle processes.
• Purchase additional licences through approved channels when required.
• Own and manage the licence renewal schedule, ensuring continuity and avoiding service disruption.

 Licence Forecasting & Planning

• Partner with institutes and operations teams to forecast future licence needs in line with growth.
• Support IT leadership in developing accurate budget forecasts.
• Identify licence shortfalls early and implement mitigation strategies.

 Process Improvement & Innovation

• Define scalable processes tailored to licence types, risk considerations, and system requirements.
• Recommend tools and systems that improve tracking, automation, and reporting.
• Enhance visibility and transparency of licence availability for the wider EIT community.

Requirements

Essential Skills, Qualifications & Experience:

• Strong organisational skills and ability to proactively manage multiple priorities.
• Demonstrated experience working with multi‑disciplinary technical and operational teams.
• Excellent written and verbal communication.
• High attention to detail and strong process discipline, always driving continuous improvement in your everyday work.

Desirable Skills & Experience:

• Experience in software licence management, vendor management, or IT procurement.
• Understanding of SaaS licensing models and enterprise agreements.
• Experience in research, academic, or fast‑growth, scaling technology environments.
• Familiarity with IT service management or operational onboarding/offboarding workflows.

Benefits

• Salary: £28,000 - £38,000 (dependent on experience) + travel allowance + bonus
• Enhanced holiday + options to buy additional days
• Pension
• Life Assurance
• Income Protection
• Private Medical Insurance
• Hospital Cash Plan
• Therapy Services
• Perk Box
• Electric Car Scheme
• Childcare benefit

Working Together – What It Involves:

• You will live in, or within easy commuting distance of, Oxford and can commit to being fully office based.
• You will have the right to work in the UK. Unfortunately, we cannot offer sponsorship for this role.