Amity Foundation, an internationally acclaimed Teaching, and Therapeutic Community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as a Administrative Assistant. This groundbreaking opportunity will allow you to work with our prison and re-entry programs helping the community and will also enhance your training and experience in the field.
About Amity:
Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building.
Remembrance, Resolution, Reconciliation, Restoration, Renewal
Job Summary
To support management team coordinating special projects, developing and training team members, assisting with case assignments, and coordinating other program service needs. Supports management team with administrative functions and serves as a liaison, the public, clients, volunteers, other agencies and government officials.
Essential Duties:
Support in Monitoring staff daily activities and monitoring projects as assigned.
Work with the Program Manager with case assignments.
Liaison between program management team, project team(s) and site management, as is appropriate.
Coordinate Microsoft Dynamics Systems and data for multiple projects
Work with program staff to develop appropriate forms, advertising materials, data collection systems, etc.
Consolidate and verify data on a weekly basis; and work with program management to aggregate data and produce monthly reports.
Work alongside project management to plan training opportunities for team members, research and conduct team testing for grant requirements.
Type routine correspondence as requested.
Organize and maintain client chart file system, file correspondence and other records.
Coordinate and arrange meetings, reserve and prepare facilities.
Order and maintain supplies and arrange for equipment maintenance using appropriate cost allocation measures.
Education and Experience
Required: High school diploma or equivalent; 4 years progressively responsible, related experience; excellent planning, organizing, verbal/written and PC skills. The ideal candidate would have experience in the area of project management and/or coordination.
Preferred: Must possess excellent interpersonal, written and oral communication skills. Must be able to manage multiple projects simultaneously. Experience in planning, policy design, and spreadsheet analysis is highly desirable. Strong detail orientation.
Skills/Abilities
Excellent planning, organizing and project management skills.
Ability to communicate clearly, concisely and persuasively.
Strong customer, quality and results orientation
Ability to interact effectively at all levels and across diverse cultures.
Ability to be an effective team member and handle project leadership responsibility.
Ability to adapt as the external environment and organization evolves.
What We Offer
Medical, Dental, Vision.
Paid vacation, sick time, & holidays.
401K, HSA, & Life insurance programs.
Organization committed to community action.
Community oriented workplace.
