Logistics and Distributions Administrator

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas for lab to society. Explore more at www.eit.org.

Your Role:

At EIT we are seeking and hands on and detailed orientated Logistics and Distribution Administrator tp support smooth, compliant and efficient movement of goods, including research consumables, laboratory supplies, equipment and general materials while maintaining exceptional customer service and high operational standards with internal and external stakeholders.

Your Responsibilities:

Operationalisation and Implementation Support

• Assist the Central Store and Warehouse Manager in developing and documenting new central store processes, including goods-in, inventory control, storage standards, distribution routes, waste returns and stock request workflows.
• Support system configuration and data entry for warehouse management systems or inventory software.
• Help coordinate trial runs, pilots and operational readiness activities prior to launch.
• Work with key stakeholders across institutes and programmes to gather requirements, map current logistics patterns and identify opportunities for consolidation or improvement.
• Participate in equipment commissioning (e.g. shelving, racking, barcode scanning, PPE stations, goods-handling equipment etc.)
• Assist with training materials and contribute to onboarding sessions for internal users of the central store.

Warehouse Operations and Inventory Management:

• Process and record goods receipt, ensuring accuracy against purchase orders and compliance with safety and handling requirements.
• Maintain inventory records, update stock levels and carry out routine cycle counts.
• Support replenishment activities alongside the logistics and distributions technicians.
• Ensure safe and compliant storage of materials including temperature-controlled items, hazardous substances and research-specific materials (adhering to COSHH or equivalent regulations).

Distributions, Logistics and Customer Support:

• Manage daily pick, pack and distribution of materials across multiple buildings and research laboratories.
• Schedule and coordinate internal deliveries and returns, ensuring timely and accurate distribution.
• Assist with courier arrangements for incoming/outgoing materials, ensuring documentation for tracked or regulated shipments is complete.
• Respond to service enquiries, stock availability requests and ad hoc support needs from research teams.
• Provide excellent customer service, acting as a friendly and knowledgeable first point of contact.

Health & Safety and Compliance:

• Follow HSE procedures and protocols, including PPE use and handling/storage of hazardous goods.
• Flag any safety concerns or procedural issues to the Central Stores and Warehouse Manager and relevant Health and Safety representatives.
• Maintain auditable records for inventory transactions, goods receipts and distribution logs.
• Support implementation of environmental sustainability policies (e.g. recycling streams, packing reduction initiatives)

Requirements

• Essential Skills, Qualifications & Experience:
• Demonstrable experience in a warehouse, logistics or stock administrator role
• Service-oriented and proactive. Highly organised, detail focused and adaptable with a problem-solving mindset.
• Familiarity with inventory systems and warehouse processes.
• Strong organisational and administrative skills with attention to detail.
• Full clean driving licence.
• Experience in lab or healthcare logistics, ERP/WMS systems, hazardous material handling is not essential but highly desired for this role.

Benefits

Our Benefits:

• Salary: £25,000 – £35,000 (dependent on experience) + travel allowance + bonus
• Enhanced holiday pay
• Pension
• Life Assurance
• Income Protection
• Private Medical Insurance
• Hospital Cash Plan
• Therapy Services
• Perk Box
• Electric Car Scheme

Working Together – What It Involves:

You will live in, or within easy commuting distance of, Oxford (or be willing to relocate) and can commit to travelling between sites based in Oxford, however you will be based at the warehouse site.

Please note, this job is fully site based, Monday – Friday with core hours of 8:00am – 5:00pm for the first 6 months, however this is subject to change from there and as we expand and grow as a business. Start time could change to 6:00am, dependent on business demand & urgent turnarounds across the campus & institutes.