Project Administrator
About Mining Plus:
Mining Plus is a leading and respected mining technical services provider, comprising professionals specializing in geology, mining engineering (Surface and Underground), geotechnical engineering, mine ventilation, and operational management. Our mission is to deliver excellence for our clients, fostered by our passion for the industry and a continual focus on developing our high performing team. Our global footprint and collaborative approach mean our team engage in a diverse range of projects/commodities and contribute to mining excellence across the globe.
Mining Plus has an opportunity for a full-time Project Administrator to join our team in Vancouver to help our Support Team.
About the Role:
Project Administration & Coordination
- Serve as the primary point of contact for project-related inquiries, troubleshooting issues as they arise.
- Assist in tender proposals and provide general administrative support to enhance operational efficiency.
- Manage end-of-month invoicing and financial reporting for assigned projects.
- Create purchase requisitions, process vendor invoices, and coordinate travel and accommodation bookings.
- Maintain contractor travel rosters and update administrative procedures to ensure seamless team coverage.
- Record meeting minutes, manage emails, file documentation, and ensure compliance with internal and regulatory standards.
- Monitor and report on project costs, budgets, and forecasts.
- Assist with project schedule management and monitor project deliverables.
- Ensure all parties meet contractual obligations, timelines, and compliance requirements.
- Work closely with Project Managers and Engineers to align on contract requirements and manage project agreements.
Account Reconciliation and Management:
- Reconcile supplier accounts, verify transactions, and resolve discrepancies with internal and external stakeholders.
- Monitor and ensure accurate maintenance of client and supplier financial records.
- Oversee the preparation, processing, and issuance of client invoices to ensure accuracy and timeliness.
- Manage credit notes, adjustments, and ensure all billing details align with client agreements and internal systems.
Reporting and Compliance:
- Assist in period-end reporting and support audit processes by ensuring documentation is complete and accurate.
- Support financial reviews, including prepayment and accrual management.
Client and Supplier Relations:
- Manage the creation, approval, and processing of purchase orders, ensuring proper allocation of costs and timely payments.
- Serve as a liaison for client and supplier billing inquiries, providing prompt and accurate responses.
- Coordinate with internal teams to resolve any financial issues and ensure smooth communication.
- Assist in reviewing, preparing, and administering subcontractor, supplier, and client contracts.
Office Coordination & Admin:
- Book domestic and international travel and accommodation.
- Assist in processing expense claims.
- Perform general admin duties as needed.
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What We’re Looking For
- Diploma in business, or similar relevant field or 3+ years in related roles in Canada (preferably in mining industries)
- Proficiency with computers and accounting software
- Strong business acumen, including an understanding of project costs, time management, and resource allocation.
- Experience in financial reporting and scheduling, with proficiency in Microsoft Excel.
- Strong interpersonal skills with the ability to engage with professionals at various levels.
- Detail-oriented with excellent administrative, written, and verbal communication skills.
- Problem-solving mindset with the ability to escalate issues when necessary.
- Ability to work independently while also thriving in a team-oriented environment.
- Unrestricted working rights in Canada.