*This is a 6-month contract position.
The Office Coordinator plays a key role in ensuring the smooth day-to-day operation of the office. This position provides administrative, operational, and logistical support while serving as a central point of contact for employees, guests, and vendors. The Office Coordinator helps maintain an organized, welcoming, and efficient work environment.
Responsibilities and Duties
Office Operations & AdministrationMonitor, organize, and replenish office and kitchen supplies, food and beveragesMaintain office supplies and general office inventorySupport food service programs and vendor relationships (supplies, catering, etc.)Support administrative projects as assignedCoordinate office maintenance requests and work with facilities or building management as neededLiaise with Facilities, Maintenance and IT to assess and address office needsHelp maintain an organized, safe, and welcoming office environmentCoordinate day-to-day office operations to ensure a smooth and efficient workplaceEmployee Experience & Engagement
Support planning and coordination of company social events, including Summer and Winter Celebrations, along with a quarterly employee activityOrganize catering and event logisticsSupport employee recognition and engagement initiativesHuman Resources Support
Support badging and access coordinationSupport first-day setup and welcome processes
Qualifications and Skills
High school diploma or equivalent required1–2 years of administrative, office coordination, or related experience preferredAbility to take direction from manager, prioritize tasks and work independentlyStrong organizational and multitasking skills with attention to detailExcellent communication and interpersonal skillsOutstanding written and verbal communication skillsProficient and strong working knowledge of Google Workspace tools including Docs, Sheets, Slides and/or advanced proficiency in Microsoft Office, particularly PowerPoint and ExcelvProven ability to prioritize effectively and meet deadlinesService-oriented mindsetCollaborative team player with a positive and professional demeanorMust be able to easily lift 30-50 lbs.
What We Offer!
Relocation assistanceExcellent medical, dental, and vision insurance through a PPO plan (100% premium paid for individuals, ~70% for dependents)Company-paid life, AD&D, long-term disability, and short-term disability insurancesParental leaveGenerous PTO + 10 paid holidays401(k) matching up to 6%Lunch and snacks provided every day, including accommodations for all dietary restrictionsMonthly wellness stipendMonthly cell phone stipendYearly education stipend to obtain certifications or take classes in your fieldFun events, swag, and the occasional airship rideAn opportunity to change the world and work with some of the smartest and the most talented experts from different fields
Compliance Requirements
Criminal background check clearanceDrug test clearance wherever applicable
SMS Text Messaging (10DLC Compliance)
LTA RESEARCH may communicate with applicants and users via SMS (text messaging) for purposes related to job applications, interview scheduling, and other recruitment updates. By providing your phone number through our application or contact forms, you consent to receive such communications.
We do not use SMS for marketing purposes, and we will never sell, rent, or share your phone number with third parties for their promotional use.
Message Frequency & Opt-Out:
Message frequency may vary depending on your application status. Standard message and data rates may apply. You can opt out at any time by replying STOP to any message. For assistance, reply HELP.
Consent & Privacy:
Your consent to receive SMS messages is not a condition of employment. All data collected through text messaging is handled accordance with our Privacy Policy and applicable data protection laws, ensuring your personal information is kept secure and confidential.
LTA Research & Exploration welcomes all candidates to apply including those with limited experience. We understand that candidates with a growth mindset and passion for working on the next chapter in aviation advancement can outweigh experience alone. We celebrate diverse origins and journeys and understand their importance in developing new technology. Rooted in our humanitarian mission, we want to serve the entire globe and have a team that represents those we wish to serve.
Lighter Than Air is an equal opportunity employer. All applicants are considered without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, veteran status or any other discriminatory factors prohibited by law.
