Office Manager
Mission
At Vizzia, the Office Manager plays a key role in collective performance.
Your mission is to ensure a smooth, reliable, and stimulating work environment, with rigor, speed, and a strong sense of service, so that teams can operate at the highest level every day.
You are the operational anchor of the office—the person who makes sure everything works, all the time, so everyone can focus on what truly matters.
Responsibilities
1. Employee experience & work environment
Ensure offices are clean, functional, and suited to Vizzia’s current and future needs. Deliver a frictionless employee experience—from day-to-day operations to onboarding—by anticipating pain points and maintaining a high level of internal satisfaction.
2. Office operations & general services
Ensure the availability and reliability of tools, equipment, and services (IT, supplies, vendors). Handle internal requests through clear, prioritized processes with controlled turnaround times, while communicating proactively.
3. Safety, compliance & administration
Ensure compliance with safety, health, and regulatory standards for the premises. Run administrative processes (invoices, supporting documents, payments) with rigor to enable on-time monthly and quarterly closes.
4. Budget management & vendors
Track the Office Management budget on a daily basis, justify and optimize spend, and arbitrate based on ROI. Select, negotiate, and manage vendors with high standards for quality, cost, and timelines, and measure their performance over time.
5. Team life, events & continuous improvement
Organize smooth, high-impact internal events that reflect Vizzia’s culture and strengthen team cohesion. Identify, prioritize, and deliver cross-functional continuous improvement projects with measurable impact on the employee experience.
Your Profile
Key skills
Operational rigor: clear processes, checklists, zero critical oversights—even under pressure.
Strong request management and effective prioritization in a fast-paced environment.
Project management skills: scoping, meeting deadlines, and impact-driven trade-offs.
Vendor management: demanding negotiation, quality control, and cost awareness.
Budget tracking: continuous steering, anticipation, and ROI-based decision-making.
Mastery of day-to-day tools: Notion, Slack, Google Workspace, Pennylane.
Event organization with smooth logistics and a strong employee experience focus.
Mindset & values
Strong service mindset: collective impact comes before personal comfort.
Ownership and energy: you take responsibility, act decisively, and raise the bar.
Attention to detail: you care deeply about everything that shapes the employee experience.
Ability to step back: you analyze incidents and sustainably improve systems.
Simplification mindset: you remove unnecessary complexity and propose clear, scalable solutions.
Transparency and team spirit: you make others’ work easier and communicate honestly.
Benefits
🏡 Hybrid work
🏝 “Contrat cadre” and RTT (between 8-12 per year depending on the number of public holidays in the current year)
💻 A Mac or PC depending on your preferences
💸 BSPCE
🍜 60% coverage of meal vouchers worth €9 per worked day
🚃/🚲 Sustainable mobility allowance
🏥 Mutuelle (Alan)
💼 Offices located in central Paris (9th arrondissement)
☀️ Annual offsite with the whole team and plenty of company events