Office of the CEO, Executive Assistant
Company: Confidential
Location: Carson City, NV (primary); Sparks, NV (occasionally); home-based (occasionally)
Reports to: Chief Executive Officer (CEO)
The Opportunity
A highly accomplished CEO, investor, and philanthropist is seeking an exceptional Executive Assistant (EA) to serve as a deeply embedded partner across a dynamic and multifaceted portfolio of commitments.
The CEO leads a complex, 1,000+-employee company, with additional responsibilities that extend beyond the business to include investments, philanthropy, travel, and personal operations. This role is designed to support him holistically — ensuring that his time, energy, and focus are directed toward the highest-impact priorities across all domains.
While the CEO’s primary business serves as the administrative home base for the position, the orientation of the role is directly aligned to the CEO and his full ecosystem. The right candidate will operate as a trusted extension of the principal — bringing discretion, precision, and exceptional judgment to an environment that is fast-moving, global, and highly complex.
This is not a traditional, office-bound Executive Assistant role. It requires adaptability, mobility, and a proactive approach to managing shifting priorities and high-stakes engagements. The individual in this position will be exposed to consequential work and influential leaders, supporting initiatives that frequently intersect with global conversations.
Core Responsibilities
Full-Scope Executive Time Management
Serve as the primary administrative and operational partner to the CEO, managing a complex and dynamic calendar with sound judgment and prioritization – across business, personal, philanthropic, and investment commitmentsExercise exceptional judgment in prioritization, sequencing, and trade-offsOperate with the mindset that if it matters to the CEO, it is a priority for this roleAnticipate conflicts, friction points, and inefficiencies before they ariseRemain continuously aligned with evolving priorities, pace, and intensityAct as a trusted gatekeeper and thought partner, deeply understanding the CEO’s priorities, working style, and decision-making preferencesAnticipate needs, identify risks, and resolve issues proactivelyHandle highly sensitive and confidential information with discretion and professionalism
Global Travel & Logistics Leadership
Coordinate and manage complex domestic and international travel, logistics, and contingencies across all domainsInterface closely with a dedicated flight department (6+ team members)Coordinate hotels, ground transportation providers, security teams (internal and external), and contingency planningOversee food planning and personal logistics during travel, work engagements, and at home as neededTravel ahead of or alongside the CEO, when required, to ensure seamless executionMaintain precision and calm in high-complexity, time-sensitive environments
Personal Office Coordination
Provide personal and family-office support to reduce friction and protect executive focus (e.g., coordinating personal travel adjacent to business travel, managing time-sensitive personal logistics)Assess capacity, coverage, and effectiveness across the executive and family office and recommend additional talent, external support, or role design when needed to ensure sustainability and scaleEstablish clear standards for how information, decisions, and priorities flow to and from the CEO across both business and personal domainsCoordinate smoothly with multiple family office and institutional teams at the highest levels globally
Ideal Candidate Profile
10+ years supporting a CEO, founder, principal, or senior executive in a highly complex environmentExperience in family office, private equity, founder-led companies, or similarly dynamic ecosystems strongly preferredProven mastery of high-volume global travel coordinationExceptional calendar judgment and real-time prioritization capabilityExperience coordinating across multiple teams and domains simultaneouslyHigh emotional intelligence with strong composure under pressureAnalytical, thoughtful, and data-orientedLow-drama, steady, and solutions-focusedComfortable operating independently without constant instruction
Personal Attributes
Detail-oriented and preciseObservant and proactiveCalm in high-stakes or fast-changing environmentsComfortable with intensity and high expectationsProfessional, polished, and discreetEnergized by solving complex coordination challenges
Salary and Benefits
• Base salary range is $150,000–$175,000
• Benefits include Medical, Dental, Vision, flexible/unlimited PTO; stock options; standard company holidays.
• Compensation will reflect experience, relocation, and travel expectations.
