Office Supervisor/HR Coordinator - MX

About the Role: We are looking for an Office Supervisor/HR Coordinator to take ownership of office operations while supporting key HR functions. This role is critical to maintaining an organized, efficient, and engaging workplace. The ideal candidate brings solid office management experience and is eager to grow and develop their skills in HR.

Responsibilities include but are not limited to:

Office & Workplace Operations

• Monitor office attendance and ensure workplace policies are followed, addressing any concerns professionally and proactively.
• Oversee office logistics, including supplies, equipment, and vendor management, to ensure a fully functional workspace.
• Manage office security, maintenance requests, and facility-related needs.
• Coordinate employee perks, team events, and engagement activities.
• Set up workstations and equipment for new hires, ensuring smooth onboarding.
• Serve as the go-to person for office-related inquiries and workplace needs, helping to foster a positive and productive office culture.

HR Support & Recruitment Coordination

• Support recruitment efforts by scheduling interviews, managing pipelines, and assisting with candidate communication.
• Conduct phone screens and initial interviews for junior or LATAM-based roles.
• Maintain recruitment data and generate reports on hiring activity.
• Partner with external recruitment agencies as needed.

Onboarding & HR Administration

• Manage new hire onboarding, ensuring proper system access and documentation.
• Oversee offboarding tasks, including system access removal and asset recovery.
• Maintain accurate employee records in the HRIS and update job details, department changes, and other key data.
• Assist with generating HR reports, processing HR-related invoices, and coordinating company-wide events such as town halls.

Requirements

• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Professional communication skills, both written and verbal, in English.
• Proficiency in Google Suite and Microsoft Office (Excel, Word, PowerPoint).
• Confidence in enforcing office policies and addressing workplace matters with professionalism and discretion.
• Ability to work on-site full-time and be a visible leader in the office.
• 2+ years of experience in office management, administration, or a similar role.

Nice-to-Have

• Previous exposure to HR processes, recruitment, or HRIS platforms.
• Experience handling administrative HR tasks or supporting a People Operations team.

We offer a competitive salary and benefits based on ability level, including:

• Base salary DOE
• Unlimited vacation policy
• Health insurance coverage
• Food stipend
• Internet/phone stipend
• Dog friendly office
• Professional Development Program
• This is a fully in-office role based in Mexico City, Mexico. Candidates must be available to work on-site five days a week.

Note. Please submit your resume in English.