Operations Coordinator
Who We Are
Authentic Brands Group (Authentic) is a leading sports, media, entertainment and lifestyle platform. As the owner of some of the most iconic and beloved intellectual property in the world, Authentic acquires and invests in brands to create long-term value for all of its stakeholders.
A digital-first, asset-light platform, Authentic sits at the intersection of culture, commerce and technology. It brings brands to life and cultivates fandom through powerful storytelling, premium content and unforgettable live experiences. Together with nearly 2,000 best-in-class licensing partners across 150 countries and an expansive distribution network, Authentic’s brands drive more than $38 billion in annual systemwide retail sales worldwide.
Why Authentic
You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.
The Office Coordinator is responsible for ensuring smooth day-to-day operations of the New York HQ. This role reports to the Senior Facilities Manager and will help manage company-wide administrative tasks ensuring all business needs are appropriately met. The ideal candidate is a well-organized, team-player who takes the initiative to resolve operational challenges all while working in a fast-paced environment.
What you’ll be working on
- Provide high-touch support to the staff throughout the workday, ensuring colleagues have the resources and a comfortable environment to do their best work.
- Help plan and coordinate office events, meetings, and celebrations.
- Assist in the onboarding and offboarding process of employees.
- Support operations safety management and policies and procedures.
- Manage and track office supply inventory and place orders for each office as needed.
- Stock supply closets and pantries.
- Assist with audits, expense tracking, and budget related tasks as required.
- Process incoming and outgoing mail and packages.
- Coordinate scheduling and preparation for meetings, including setting up conference rooms and organizing lunches and refreshments.
- Assist in developing office policies and procedures to improve efficiencies.
- Maintain office cleanliness and organization in collaboration with cleaning staff.
- Correspond with building maintenance and management for office needs.
- Cover main reception desk as needed - registering and greeting guests, scheduling messengers and booking conference space.
Must Haves:
- Bachelor’s Degree in a relevant field or comparable work experience.
- Team-player who can also work independently.
- Ability to operate effectively & efficiently in a fast-paced environment.
- Must exhibit excellent attention to detail and good organizational skills.
- Must be energetic, highly motivated and able to multi-task.
- Must be an adaptable problem-solver with the curiosity to learn.
- Experience using email tools and online platforms (Box, Teams, Adobe, etc.)
- Proficiency in Microsoft Office, with aptitude to learn new software and systems.
Primary Location Hourly Range:
$25-$29/hour
Fraud Alert: Unauthorized Job Offers and Impersonations
We have been made aware of fraudulent job offers and interview requests being sent by individuals falsely claiming to represent Authentic. These scams are often initiated via email, employment websites and social media, and may include fake interview requests, offer letters or attempts to collect personal and financial information.
Please note:
- All legitimate Authentic job postings can be found only on our official website (authentic.com) or through our verified LinkedIn page (https://www.linkedin.com/company/weareauthentic).
- Authentic does not conduct interviews over Teams or Zoom without prior email correspondence from a verified @authentic.com email address.
- We will never ask you for sensitive personal information, payment or banking details as part of the hiring process.
If you believe you've been contacted by someone impersonating an Authentic team member, please report it immediately by emailing peopleandculture@authentic.com.
Authentic conducts background checks for candidates who receive a conditional offer of employment, where permitted by law. Background checks are administered in accordance with applicable federal, state, and local laws and in a consistent, nondiscriminatory manner.
Authentic is an equal-opportunity employer and we value and embrace the diversity and inclusion of all Team Members. We do not discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected status.
For individuals with disabilities or religious obligations who would like to request an accommodation, please contact talent@authentic.com
To access Authentic' s Privacy Policy, which contains information regarding data collected from job applicants and how we use it, please click here: https://authentic.com/pages/privacy-policy