Payroll Manager
ABOUT FILSON AND SHINOLA
In 1897 C.C. Filson began outfitting prospectors headed for the Gold Rush with tools and apparel strong enough for the toughest spots on earth. More than 100 years later, Filson remains committed to providing pioneers of all fields around the world with unfailing goods made from the highest quality materials available. Filson recognizes that it takes a world-class team to make a world-class product. As we build on the Filson legacy of American craftsmanship, we are looking for individuals who share our dedication to innovation, excellence, and superior customer service.
At Shinola, we make beautiful, enduring, handcrafted goods that are built to be lived in, worn out, and well loved. Our thoughtful craftsmanship, timeless design and spirited stories inspire our customers to live well, with confidence & joy—in a style that is uniquely their own! Because we are a growing and evolving company, each employee is a key stakeholder, making decisions every day that directly impact our overall vision and direction. At Shinola, you’ll have the opportunity to make a significant contribution at the start of what we believe will become an iconic American brand.
ABOUT US
As part of our shared services team supporting Filson, Shinola, and Bedrock Manufacturing Co., the Payroll Manager position plays a critical part in ensuring accurate, timely, and compliant payroll operations across multiple brands and employee populations. Our teams are collaborative, hands-on, and committed to operational excellence while supporting a positive employee experience.
ABOUT THE ROLE
The Payroll Manager is responsible for overseeing end-to-end payroll operations across Filson, Shinola, and Bedrock Manufacturing Co., ensuring accurate, compliant, and timely payroll processing for multi-state, hourly and salaried employee populations.
This role serves as the subject matter expert for payroll practices, tax compliance, audits, and system optimization, while partnering closely with HR, Finance, Legal, and external payroll vendors. The Payroll Manager will lead payroll administration, improve processes, and support the growth and scalability of payroll operations across the organization.
We are seeking a detail-oriented, solutions-driven payroll leader with strong technical expertise, a high degree of integrity, and a passion for operational excellence. The ideal candidate thrives in a multi-entity environment, proactively identifies opportunities for improvement, and balances accuracy with a positive employee experience.
KEY RESPONSIBILITIES
- Oversee end-to-end payroll operations, ensuring adherence to all applicable federal, state and local payroll, wage and hour laws
- Manage payroll inquiries and issues, ensuring timely, compliant resolutions
- Review and approve payroll related journal entries and reconciliations
- Audit, reconcile and fund 401(k) contributions associated with each payroll. Research and resolve discrepancies real time
- Fulfill external audit requests and support business partners through ad-hoc reporting and regular reconciliations
- Serve as the primary point of contact for payroll vendors and third-party providers
- Oversee payroll audits, reconciliations, tax filings, and year-end processes (including W-2s and related reporting)
- Partner closely with HR on employee lifecycle events including onboarding, offboarding, benefits deductions, leave administration, and compensation changes
- Develop, document, and maintain payroll SOPs and internal controls
- Identify and implement process improvements to enhance efficiency, accuracy, and scalability
QUALIFICATIONS
- Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred
- 8+ years of progressive payroll experience, including 3+ years in a management role
- Proven success leading payroll functions in multi payroll cycle companies
- Hands on experience with ADP
- Prior experience implementing payroll/HRIS systems a plus
- Prior experience supporting multiple brands or legal entities strongly preferred
- Advanced Excel skills (e.g. Pivot tables, VLOOKUP) and strong attention to detail
- Proven ability to manage confidential information with discretion and integrity
- Strong organizational, communication, and problem-solving skills
- Ability to thrive in a fast-paced, evolving environment and manage competing priorities
Note: This job description is not meant to be all-inclusive. Employee may be required to perform other duties to meet the ongoing needs of the organization.
Filson and Shinola are equal opportunity employers. We believe that every employee has the right to work in surroundings which are free from all forms of unlawful discrimination. It is our policy that all decisions involving any aspect of the employment relationship will be made without regard to race, color, sex, religion, age, national origin, marital status, sexual orientation, gender identity, the presence of any sensory, mental, or physical disability, veteran and military status, genetic information, political ideology or any other status or characteristic protected by local, state or federal law. Discrimination and/or harassment based on any of those factors are totally inconsistent with our philosophy of doing business and will not be tolerated.
With regard to applicants or employees with disabilities, the company offers what the law refers to as "reasonable accommodation" to enable a person to perform his or her job.