Payroll Specialist

Who You'll Work With

You will be in charge of the bi weekly multistate payroll Administration for 2500 employees based in more than 40 states. You understand thoroughly the entire payroll cycle and the importance of accurate and timely processing of the payroll and taxes in compliance with the state legislation by supporting the US Payroll team:
Per pay period / US:

• Replying to employees’ queries raised on our CRM according to our SLA and standard format.
• Taking appropriate actions on employee’s queries liaising with the US / Global team when required.
• Logging in the Global mail tracker, all communications addressed to the US Payroll team.
• Taking relevant actions on the post notably raised cases to our US payroll partner.
• Escalating any overdue liability
• Following up and coordinating with the relevant stakeholders.

Per pay period / APAC:

• Taking ownership of the payroll cycle from input to output with internal and external stakeholders to ensure payroll delivery on time and accurate.
• Managing any requested off cycles and related payment instructions
• Providing support to any requested audit
• Reconciling benefits to payroll
• Liaising with the payroll partner on a regular basis to sort out any issue, questions about the payroll
• Escalating any risks to your manager
• By posting an accurate general ledger and answer to any clarifications requested by the Finance department
• By performing ad hoc reports to support the business
• By answering queries from Payroll internal and external stakeholders, as well as collaborating with them for a smoother payroll by participating to any payroll projects such as acquisitions, merges, divestitures Per year
• Reconciling benefits, earnings and equity in a timely manner
• Preparing agreed off cycles

What You'll Do

You will maintain payroll and tax compliance by:

• Preparing quarterly SOX reviews
• Applying SOX audit recommendations
• Attending country specific trainings provided by the payroll partner
• You will answer Employees and payroll stakeholders ´s enquiries
• Using our CRM tool following the agreed SLAs in line with Arista communication standards
• You will participate to the performance of the payroll partners by understanding the expectations of the current solution and by providing regular feedback to your manager on the partners performance and relationship by suggesting areas of improvements
• Documenting and updating global payroll processes
• Identifying areas of improvement
• Tracking KPIs to monitor performance
• Sharing knowledge and best practices and backing up other country payrolls when needed
• Attending Arista trainings and travelling when required

Qualifications

• You have proven record of 5 years minimum of managing International multistate payrolls, in house and outsourced.
• You are very familiar with payroll accounting as well as Equity and benefits management.
• You maintain a high degree of accuracy with minimal errors.
• You proactively implement measures to validate your work.
• You can work in English as well in another country language (or more).
• You have worked with a payroll and a HR softwares.
• You feel comfortable using Microsoft Excel and Power point.
• You are self-organized and know how to manage your time to reach the objectives.
• You are rigorous and autonomous.
• You are able to work under pressure.
• You are a team player and like to give a hand to your colleagues.