Personal Assistant to Private Principal

We are toogeza, a Ukrainian recruiting company specializing in finding talent and building teams for tech startups around the world. People make the difference in the big game — and we can help you find the right ones!

We are currently looking for a highly organised, proactive, and discreet Personal Assistant to support a private high-net-worth family based in Limassol.
This is a lifestyle management role combining family coordination, personal support, and administrative responsibilities. The ideal candidate is detail-oriented, emotionally intelligent, and able to manage multiple priorities in a dynamic environment.

Location: Limassol, Cyprus
Employment type: Full-time, on-site

Key Responsibilities:
1. Task organisation and management:
● Plan the principal’s daily and weekly schedule
● Maintain task lists and follow up on execution
● Prioritise tasks effectively
● Set reminders for meetings, payments, documents, and events

2. Communication:
● Provide professional written and verbal communication in Russian and English
● Handle correspondence on behalf of the principal
● Coordinate with nannies, chef, driver, and other household staff
● Communicate with doctors, schools, clubs, and service providers

3. Family and children coordination:
● Maintain children’s schedules (school, activities, events)
● Prepare and organise necessary items for classes and activities
● Organise children’s leisure activities and family events
● Supervise nannies when required, especially during the principal’s absence
● Ensure timely purchases, orders, and returns
● Manage seasonal clothing, accessories, and school supplies

4. Professional and administrative support:
● Organise travel, tickets, and bookings
● Manage documents, visas, and work permits
● Accompany trips if required
● Source products and services (gifts, specialists, bookings)
● Maintain personal lists, files, and documentation
● Assist with administrative tasks (scanning, sending, form filling)

5. Household coordination:
● Oversee household operations through contractors
● Order household supplies and essentials
● Manage deliveries, returns, and equipment repairs

6. Research and urgent tasks:
● Source and select specialists (doctors, trainers, technicians, etc.)
● Handle urgent orders for items, groceries, household goods, and medicines
● Find rare or time-sensitive items both online and offline
● Compare options (price, timing, quality) and suggest optimal solutions

Requirements:
● 3+ years of experience as a Personal Assistant, Executive Assistant, or Lifestyle
Manager
● Proven experience supporting high-net-worth families or senior executives
● Proven experience working in Cyprus and good knowledge of local services and
providers
● Fluent Russian and English (additional languages are a plus)
● Strong organisational, communication, and problem-solving skills
● High level of discretion, loyalty, and reliability
● Proactive, detail-oriented, and emotionally stable personality
● Ability to anticipate needs and work with minimal supervision
● Comfortable working in a fast-paced, dynamic family environment
● Tech-savvy: confident with calendars, messengers, Google Docs, and basic
spreadsheets

Working conditions & benefits:
● Full-time, on-site role in Limassol
● Standard schedule: approximately 09:00–19:00 with flexibility
● Occasional weekend or urgent tasks when needed
● Accommodation provided (if required)
● Supportive and respectful working environment

Hiring Process:
● Interview with the recruiting team
● Interview with a family operations advisor
● Interview with the principal
● Reference and background check
● Final decision