Procurement Administrator - Fixed Term Contract

PURPOSE OF THIS ROLE

The purpose of this role is to provide procurement services, including but not limited to, procuring goods and services.

KEY ACCOUNTABILITIES, MEASURES AND INTERFACES

Procurement

• Procuring goods and services for ECIC in line with the provisions of the Public Finance Management Act (including their Regulations), the Preferential Procurement Policy Framework Act (including their Regulations) and institutional procurement policy.
• Assist in demand and planning administration.
• Procurement compliance and governance administration, including reporting.
• Capture, maintain and submission of procurement statutory reports to National Treasury.
• Supplier and logistics administration.
• Monthly collation of invoices and submission to finance
• Follow up to ensure all purchase orders are accurately captured for the month .
• Assist with administering all contracts for the supply of goods and services and ensure all conditions are being met.
• Administer procurement risk register.
• Administration of procurement records.

Travel

• Schedule travel arrangements according to ECIC Travel Policy and applicable Treasury Instructions.
• Ensure timeous preparation of the travel budget.
• Maintain costs and work within established travel budgets.
• Manage and oversee relationships with the appointed Travel Management Company and other travel service providers.
• Conduct travel analytics and prepare travel management reports.
• Reviewing invoices against bookings and communicating bookings to travelers as required.
• Track travel spend against budget by keeping a record of travel undertaken and costs incurred, confirming invoices and keeping track of the budget balance available annually.
• Ensure timeous processing of invoices and that the travel credit card has sufficient funds and is reconciled to invoices.
• Safeguarding and reconciliation of travel petty cash.
• Manage and respond to customer service issues with all levels in the organization in a timely and effective manner.
• Conduct comprehensive and on-going reviews of the travel operations and travel policy to identify and improve process efficiencies and improve the traveler experience.
• Perform other duties as assigned.

Key Measures

• Improved procurement cycle time.
• % of on time supplier deliveries.
• Customer satisfaction.

Key Interfaces

• ECIC employees and Management
• Suppliers or service providers
• National Treasury
• External and Internal Auditors

QUALIFICATIONS AND EXPERIENCE

• Bachelors degree or Advanced Diploma (B. Tech) in supply chain management, finance or equivalent.
• At least two years’ working experience in public procurement or supply chain management environment.
• Working knowledge of the Public Finance Management Act in so far as it relates to public procurement/supply chain management (including its regulations), and Preferential Procurement Policy Framework Act (including its regulations), and Broad Based Black Economic Empowerment Act.
• Knowledge of MS Dynamix 365will be advantageous.

SKILLS AND ABILITIES

• Strong analytical skills and attention to detail.
• The incumbent should have demonstrated the following competencies:
• Ability to communicate effectively and efficiently at all levels in the organisation.
• Ability to work independently as well as take direction from others.
• Excellent organisational skills, ability to prioritize assignments, and work effectively often under time pressure and with minimum supervision.
• Excellent written and verbal communication skills.
• Extensive practical knowledge of supply chain management.
• Good interpersonal, negotiation, analytical and project management skills.
• Problem solving skills to identify issues and present creative and practical solutions.
• Proven proficiency in supply chain concepts/methodologies.
• Strict attention to detail and deadline orientated.

BEHAVIOURAL COMPETENCIES

The incumbent is required to have the following Behavioural competencies:

• Problem Solving: Demonstrates basic problem-solving skills and appropriately applies proven solutions.
• Business Acumen: Develops and uses a strategy to target own time (and time of others) on a portfolio of customers to maximize revenue and profitability.
• Delivery: Translates business objectives into practical, prioritised and organised action plans; ensures plans are safely and successfully implemented.
• Conflict Resolution: Identifies and pushes for solutions in which all parties can benefit.
• Team Participation: Consistently offers relevant input to team discussions as issues are being clarified and solutions are being developed.
• Flexibility: Available to work more than ordinary business hours.

APPLICATIONS

Applications can be submitted through ECIC’s careers portal https://ecic.breezy.hr/

Closing Date: Wednesday, 25^th March 2026

NOTE: It is ECIC’s intention to promote equity through the filling of posts, according to the Corporation’s Employment Equity targets.

Data Protection

Personal information collected and processed for purposes of recruitment will be protected from unauthorised access and improper use or disclosure.

Declaration and Informed Consent

By submitting your application for the advertised role, you give ECIC permission to process your personal information and you acknowledge that you understand the purpose for which it is required and for which it will be used. Furthermore, you declare that all personal information supplied to the ECIC for the purposes of recruitment is accurate, up to date, not misleading and that it is complete in all respects.