Procurement Assistant
United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.
Summary: We are seeking a motivated and detail-oriented Procurement Assistant to join our team! The ideal candidate will have a basic understanding of supply chain procedures, excellent organizational skills, and the ability to work well in a fast-paced environment.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Assist in the daily activities of the procurement team while maintaining accurate records to ensure continued compliance.
- Assist in evaluating suppliers’ quotes and preparing cost analysis reports to support procurement decisions.
- Participate in sourcing initiatives.
- Participate in contract management and negotiations.
- Assist with contract start-up activities, such as timeline and deliverable updates.
- Prepare Purchase Orders and ensure timely and accurate processing.
- Maintain procurement files and records, including POs, invoices, contracts, etc. Ensure all procurement activities are documented.
- Provide administrative support to the procurement team, included scheduling meetings, preparing reports, and handling correspondence.
- Other responsibilities as assigned.
Qualifications:
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience:
- High School Diploma/GED or above.
- 1+ years of experience in an administrative role, procurement related preferred.
Skills and Competencies:
- Strong understanding of Supply Chain procedures.
- Excellent organizational and time management skills.
- High level of attention to detail, and highly organized.
- Analytical mindset with a focus on cost-efficiency.
- Ability to act with integrity, professionalism, and confidentiality.
- Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
- Ability to use procurement software or an Enterprise Resource Planning system.
- Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers, and employees.
- Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
- Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
- Ability to work in a construction site environment (trailer office).
Language Proficiency:
- Excellent verbal and written communication skills in English.
Nice to have:
- Start-up experience.
- Verbal communication skills in Mandarin.
Additional Requirements:
- Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.
Physical Demands & Work Environment
This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed. The role involves extended periods standing, walking and/or of sitting while working at a computer. Frequent movement between the construction trailer and various areas of the construction site is necessary.
The position is based at the construction job site (trailer office). Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc. UIS would provide the required safety protection to ensure the safety of UIS employees and comply with all OSHA standards.
Equal Employment Opportunity:
UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.
Disclaimer:
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.