Project Support Coordinator
United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.
Summary: The Project Support Coordinator will assist in the coordination, planning, and execution of construction projects from inception to completion. In this role, you will work closely with various stakeholders to ensure smooth operations and timely project delivery. Strong attention to details and time management skills are required for this role.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Provide project support in organizing and managing construction projects, including scheduling and budgeting.
- Maintain project documentation, including contracts, permits, RFIs, POs, change orders, submittals, daily logs, etc.
- Direct and instruct the construction and engineering groups on project timelines and compliance adherence.
- Organize office and assist employees in ways that optimize procedures.
- Create and update records ensuring accuracy and validity of information.
- Schedule and plan meetings and appointments, create a master schedule for all team members.
- Resolve office-related issues, such as supplies, updating employee lists and contact lists, seating arrangements, etc.
- Coordinate with other departments to ensure compliance with established policies.
- Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations.
- Create flow charts or other types of presentations to assist team members.
- Maintain trusting relationships with subcontractors, vendors, and other external stakeholders. Ensure clear and timely communication with stakeholders.
- Assist the leaders with the invoice, payment control and all administrative related tasks.
- Assist project team with safety compliance within the job site.
- Ensure the level of quality is being complied with.
- Assist in the maintenance of a clean job site, take direction well, detail oriented.
- Other responsibilities as assigned.
Qualifications:
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience:
- High School Diploma/GED or above. Bachelor’s degree in business administration, Construction Management, or a related field.
- 3-5+ years of experience
Skills and Competencies:
- Strong understanding of construction methods. practices, and safety regulations.
- Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
- Ability to use commonly used engineering software, such as AutoCAD, Primavera, or others.
- Excellent organizational and time management skills.
- High level of attention to detail, and highly organized.
- Ability to act with integrity, professionalism, and confidentiality.
- Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
- Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
- Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
- Ability to work independently and in a team setting.
- Ability to work in a construction site environment (trailer office).
Language Proficiency:
- Excellent verbal and written communication skills in English.
- Ability to communicate in Mandarin, preferred.
Nice to have:
- Start-up experience, in construction preferred.
- Verbal communication skills in Mandarin.
- PMP, CAPM, or other relevant certifications.
Additional Requirements:
- Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.
Physical Demands & Work Environment
This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed. The role involves extended periods standing, walking and/or of sitting while working at a computer. Frequent movement between the construction trailer and various areas of the construction site is necessary.
The position is based at the construction job site (trailer office). Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc. UIS would provide the required safety protection to ensure the safety of UIS employees and comply with all OSHA standards.
Equal Employment Opportunity:
UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.
Disclaimer:
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.