Project Coordinator

At NewGround, we believe the right environment can change how people work, connect, and succeed. As a leading design and delivery firm, we partner with financial institutions, healthcare providers, and corporations to turn vision into reality. Our work is powered by clear communication, true collaboration, bold innovation, service-driven thinking, and a commitment to excellence, all centered in our defining core values. In the role of Project Coordinator, you’ll be a key contributor to that mission, helping shape projects, teams, and experiences that truly make a difference.

The role of this position is to assist the Project Managers, Senior Project Managers, Site Superintendents and Senior Vice President Build on all projects developed by NewGround.

PRIMARY RESPONSIBILITIES

• Assist Estimator to prepare and submit budget estimates.

• Assist Estimator to conduct bid process; develop bid categories & work packages

• Assist Estimator to conduct material take-offs, procure supplier pricing, research local trades in specific project areas.

• Assist Estimator to evaluate & follow up with Trade Bids & Bid requests.

• Review Bid results with Estimator to inform and update our estimating database.

• Work with Estimator to keep estimate/budget templates updated and improved on a regular basis.

• Assist Estimator with Trade procurement and follow up for active tendering and budgets

• Assist with scheduling updates and distribution to team members.

• Organize and distribute as required project documents internally (Procore and NG servers, keeping them current) (Change Orders, Site Instructions, Shop Drawings, etc.)

• Prepares and distributes accurate and detailed meeting minutes promptly

• Request, organize, follow up and distribute submittals via Procore

• Assist Site Superintendents on site as required.

• Coordinate material orders / deliveries as required

• Prepare Trade quotes for PO’s/Contracts for review

• Assist on Deficiency walk throughs by preparing and distributing deficiency items via Procore.

• Assists with providing final document turnover to the client at the completion of the project.

• Maintains project awareness to keep the Project Manager and others informed about status and potential project issues.

• Provide other technical office support as required by the project team, as assigned or as apparent

EXPECTATIONS

• Completed post-secondary degree or diploma in a construction-related discipline.

• 1 to 3 years of experience in a project support role, preferably with an ICI General Contractor or subcontractor. Estimating experience beneficial but not required.

• Ability to read and interpret contract specifications, drawings, and other construction documents.

• Willing to work long hours if needed

• Willing to travel as required to project locations

• Willing to accept all assigned work

• Strong organizational and time management skills to prioritize workload and stay on top of things as the project demands increase.

• Maintain a positive can-do attitude, self motivated and works well independently

• Able to successfully manage multiple tasks simultaneously

• Communicate & collaborate effectively with NG team, consultants and trades on a professional level

EDUCATION AND/OR EXPERIENCE PREREQUISITES

• Ability to work with cross-functional teams (Design, Environmental Graphics, Digital, Furniture, etc.) at various stages of a project life cycle (sales, estimating, procurement and build)

• Excellent written and verbal communication skills

• Proficient computer skills including Excel, Word, Procore, and Scheduling software.

• Ability to deal with internal and external team members and clients courteously and professionally

At NewGround, we believe in investing in our people. That commitment shows up in competitive compensation, comprehensive benefits, and company initiatives like our Sabbatical Program. We offer a collaborative, values-driven environment with a strong emphasis on volunteerism and community engagement, meaningful opportunities to shape the future of our industry, and supportive colleagues and leaders who are invested in your growth.

What We Offer:

• Competitive compensation and comprehensive benefits

• Generous Paid Time Off (PTO) and paid holidays

• RRSP with company match

• Paid parental leave

• Employee Assistance Program (EAP)

• Sabbatical program

NewGround International helps brands plan, design, and build innovative spaces that drive growth. With 100+ years of experience and an all-in-house team, we deliver Strategy, Design, Build, and Interiors from start to finish. Headquartered in St. Louis with offices in Chicago and Waterloo, Ontario.