Project Management Office Manager

The Project Management Office Manager in a few words

The Project Management Office Manager manages project department and oversees the projects management life cycle (sales support, products development, mass production, customer & field support) and performs a wide range of duties including the following:

Manage the project department

• Allocate project to team member based on their capability and knowledge.
• Train and guide team members on project management and all knowledges required.
• Evaluate team members performance and setup the plan for personal career development.
• Eliminate concerns and conflicts of team’s work.
• Support team members for trouble shooting and resource coordination.

Plan the project

• Collect requirements from customers and Averna sales and define the scope of the project in collaboration with senior management.
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project.
• Determine the resources (time, money, equipment, etc.) required to complete the project.
• Provide accurate budget and cost to management for quotation submission.
• Develop a schedule for project completion that effectively allocates the resources to the activities.
• Review the project schedule with senior management and all other stakeholders that will be affected by the project activities; revise the schedule as required.
• Determine the objectives and measures upon which the project will be evaluated at its completion.

Train the project team

• In consultation with the functional managers (including other Averna sites), identify and assign the right people with the right skills to the project team.
• Plan training as appropriate to the project team members if needed.
• Manage project team in accordance to the established policies and practices of the organization.
• Ensure that all project personnel receive an appropriate orientation to the organization and the project.

Implement the project

• Execute the project according to the project plan.
• Develop forms and records to document project activities.
• Set up files to ensure that all project information is appropriately documented and secured.
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
• Establish a communication plan/schedule to update stakeholders and senior management including appropriate staff in the organization on the progress of the project.
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards.

Control the project

• Write reports on the project (weekly progress summary and monthly project cost tracking) for management and stakeholders based on the reporting format prescribed.
• Identify, escalate and resolve issues, problems and risks of the project with the project team members.
• Communicate with customers and ensure flow of information to the relevant teams in a timely manner to meet customers’ expectations and requirements.
• Monitor project progress and schedule and ensure that the project deliverables are on time, within budget and at the required level of quality.
• Manage excursions and any unforeseen situations of the projects and take appropriate actions to ensure minimum impact to schedule, quality and cost targets.
• Ensure disciplinary compliance with the company policies as well as customers’ policies (if managing project at customers’ sites) by the project team members.

Evaluate and Close the project

• Ensure that the project deliverables are on time, within budget and at the required level of quality.
• Evaluate the outcomes of the project as established during the planning phase.
• Ensure proper closure of the project and close all outstanding issues.
• Report project end inventory of materials and ensure appropriate disposition with the Finance and Manufacturing teams.
• Perform lessons learned on the project with project team members, document them and take appropriate measures to improve on the next projects.
• Perform other related tasks as assigned by the direct supervisor or management.

Qualifications

Education

• Bachelor Degree or above in Engineering preferably in Mechanical, Mechatronics or Electronics.
• PMP certificate

Experience

• At least 8-10 years of Project Management experience in equipment design and manufacturing in the electronics or semiconductor industry.

Knowledge & Skills

• Strong project management knowledge.  PMP certification will be an added advantage.
• Advanced language skills in English (both spoken and written) is a MUST. Able to speak other languages will be an added advantage.
• Able to communicate confidently at all levels (higher management, customers, peers, workers).
• Strong leadership skills and ability to positively influence others to achieve results of the projects.
• Proficiency in the use of computers for Project Planning and Scheduling (e.g. MS Project), Spreadsheets (e.g. MS Excel), Word Processing (e.g. MS Word), Email and Internet.
• Strong presentation and negotiation skills.
• Strong organizational, planning and problem solving skills.
• Able to work under stress environment and decision making capability.
• Willing to travel as instructed.

Additional Information

What's in it for YOU 

• A dynamic role with direct exposure to world-class technology organizations 
• A highly visible, cross-functional position that highlights your expertise across all Averna departments and global markets 
• Competitive benefits package 
• Opportunities to travel #LI-Onsite 
• Be part of a company that puts ESG at the heart of its mission, for people, planet, and performance   

Averna is committed to employment equity and to encouraging diversity and inclusion. We are pleased to consider all qualified applicants for employment, regardless of race, color, religion, sexual orientation, gender, national origin, age, disability, veteran status, or any other legally protected status.