Project & Procurement Support Analyst
$60k - $62k USD
Our Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City’s diverse people and businesses.
Our Mission: Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers.
Position Overview:
The Project and Procurement Support (PPS) team, operating within NYCEDC’s Asset Management (AM) Division, plays a pivotal role in overseeing project support, procurement processes, contract management, and financial operations. The Project & Procurement Support Analyst will contribute to these functions by reviewing invoices, facilitating payments, drafting contract documents, assisting in procurement, monitoring compliance, providing administrative support to project managers, and coordinating with various departments.
Asset Management (AM) manages NYCEDC’s 66 million square feet of real estate and programs in the city to help improve quality of life. AM develops and implements a double bottom line strategy that provides annual cash flow while creating good jobs and strengthening neighborhoods.
AM Business Operations supports the execution of positive financial and public benefit outcomes for the AM Division through the development of internal processes, AM policies, data tools, and reporting, and the management of the division’s financial health.
AM Project and Procurement Support (PPS) team works with Project Managers to process invoices, execute contract documents, track contract and project balances, assist with procurement process and ensure compliance requirements are met.
Essential Duties & Responsibilities:
- Review monthly invoices for accuracy and contract compliance.
- Collaborate with Project Managers and vendors to ensure timely payment processing.
- Resolve accounting errors and discrepancies promptly and professionally.
- Review & process contract amendments, approval letters, change orders, and task orders.
- Assist in procurement activities for services, supplies, tools, and equipment.
- Monitor and track contract compliance requirements, including insurance certificates.
- Attend meetings to support project advancement and provide regular updates to department staff.
- Provide administrative support to Project Management staff.
- Guide Project Managers through NYCEDC's and the City's approval processes.
- Coordinate with various departments at NYCEDC, including Budget, Contracts, Accounting, Legal, and Grants.
- Perform other duties and project support tasks as assigned.
Minimum Qualifications:
- Associate degree and at least one year of experience in an office environment.
- Proficiency in Microsoft Office 365, particularly Microsoft Excel.
- Demonstrated proficiency in written and verbal communication for effectively engaging with internal personnel and external vendors.
- Ability to multitask in a fast-paced environment and meet deadlines.
- Detail-oriented with strong organizational, analytical, and critical thinking abilities.
- Capacity to assess project needs and prioritize tasks effectively.
- Demonstrated proactive approach to seeking assistance and asking pertinent questions as needed.
- Experience in maintaining centralized project information and files.
- Demonstrated experience managing budgets with strong understanding of budgeting techniques.
Preferred Qualifications:
- Bachelor’s Degree or equivalent in Economics, Finance, Public Policy, Political Science, or related field.
- Experience in public procurement, project management and financial analysis.
- Familiarity with government processes and procedures including Grant funding.
*New York City residency is required within 180 days of hire.
Salary Range
$60,000—$62,000 USD
About Us: New York City Economic Development Corporation is a mission-driven, nonprofit organization that works for a vibrant, inclusive, and globally competitive economy for all New Yorkers. We take a comprehensive approach, through four main strategies: strengthen confidence in NYC as a great place to do business; grow innovative sectors, with a focus on equity; build neighborhoods as places to live, learn, work, and play; and deliver sustainable infrastructure for communities and the city’s future economy.
NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance. We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives:
- Generous employer subsidized health insurance
- Medical, dental, and pharmacy plans
- Vision and hearing benefits
- Flexible spending accounts for healthcare and dependent care
- Short term and long-term disability coverage
- 100% employer covered life insurance and supplemental life insurance coverage
- Up to 25 vacation days
- Floating Holidays and Summer Fridays
- Parental leave - up to 20 paid weeks
- Retirement savings programs
- Company-paid 401(a) defined contribution plan
- 457(b) tax-advantaged retirement savings plan
- Tuition Reimbursement program
- Continuing education and professional development
- Public Service Loan Forgiveness (PSLF) eligible employer
- College savings plan
- Backup childcare
- Gym membership discounts
- A Calm.com membership for mindfulness and mental health support
- Employee discounts through Plum Benefits and much more
Benefits listed above may vary based on the length and nature of your employment with New York City Economic Development Corporation. These benefits are subject to be modified at any time, at the discretion of the organization.
The New York City Economic Development Corporation is an Equal Opportunity Employer. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining, and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents.
For more information, visit our website at edc.nyc.