Proposal Coordinator (AEC Marketing)

Environmental Science Associates (ESA) is seeking a Proposal Coordinator to join our Southeast marketing team. We are looking for a motivated, detail-oriented professional with at least 2+ years of experience to support the development of high-quality proposals and qualifications in the Architecture, Engineering, and Construction (A/E/C) marketplace.  Strong preference given to candidates with 5+ years of experience.

The Proposal Coordinator will play an important role in preparing and coordinating Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other marketing materials that support ESA’s business development efforts throughout the Southeast. This position works closely with technical staff, project managers, and marketing professionals to produce clear, compelling, and compliant proposals that highlight ESA’s expertise in environmental planning, science, engineering, and design.

The successful candidate will demonstrate strong organizational and writing skills, initiative, and the ability to manage multiple concurrent pursuits in a fast-paced, deadline-driven environment.

This position will be based in Tampa or Orlando, Florida, with office presence as needed.

Who You Are

You are a motivated marketing professional who enjoys working collaboratively with technical teams to develop persuasive proposals and strategic marketing materials.

• You have at least two years of professional experience, preferably supporting proposal development or marketing in Florida.
• You thrive in a fast-paced environment and are comfortable managing multiple priorities while maintaining high-quality deliverables.
• You are organized, proactive, and detail-oriented, capable of working independently as well as collaboratively within a team environment.
• You possess strong writing, editing, and communication skills, with the ability to translate technical information into clear and compelling messaging.
• You are an effective collaborator who can gather and synthesize information from engineers, planners, scientists, designers, and other subject-matter experts to develop persuasive proposals and marketing materials.
• You are proficient in Microsoft Office (Word, PowerPoint, Excel) and have experience using Adobe Creative Suite, particularly InDesign; familiarity with Photoshop and Illustrator is a plus.
• You have experience working with CRM systems, preferably Deltek (Vision or Vantagepoint).
• You hold an Associate degree in Marketing, Journalism, Communications, English, or a related field. A Bachelor’s degree is preferred but not required; additional relevant experience may be considered in lieu of degree. 
• Experience in the A/E/C or environmental consulting industry is highly preferred but not required.
• You are interested in working with a team of planners, engineers, scientists, biologists, and designers who share a passion for sustainability and environmental stewardship.

What You Will Do for ESA

In this role, you will support ESA’s Southeast Region in meeting and exceeding annual business development goals by coordinating proposals and supporting regional marketing initiatives.

Key responsibilities include:

• Coordinating and producing multidisciplinary proposals, qualifications packages, and marketing materials in collaboration with technical teams.
• Ensuring proposals are accurate, compliant, visually compelling, and delivered on schedule.
• Supporting the pursuit and client management process, including receiving, reviewing, and distributing marketing leads and opportunities.
• Assisting with data collection and records management for proposals, projects, personnel, clients, and teaming partners using ESA’s CRM system.
• Maintaining and updating internal qualifications, resumes, and project experience libraries.
• Assisting with teaming partner coordination, including working with prime and subconsultants during pursuits.
• Supporting short-list interview preparation, including development of presentation materials and coordination of rehearsal sessions.
• Participating in regional marketing and business development meetings, supporting opportunity tracking and identifying cross-disciplinary or cross-regional opportunities.
• Assisting with strategic marketing initiatives, including conferences, events, and targeted outreach activities.
• Other Ad Hoc tasks as needed

What’s Special About ESA

Joining ESA means becoming part of a close-knit team of environmental professionals who contribute to outstanding projects, improve environmental stewardship, and advance a more sustainable and resilient future for our communities and wild places.

At ESA, we provide benefits such as medical, dental, and vision insurance (paid at 70% for you AND your family), annual allocations of company share through our ESOP, a 401(k) plan with company match, and paid vacation, sick leave, and holidays, to name a few.

We also provide specific programs whether you want to further your technical expertise, sharpen your business acumen, or help lead the next generation of employee-owners. We want to support you in reaching your career goals through tuition reimbursement, professional development bonuses, and attendance at conferences.

At ESA, you will work alongside talented professionals on projects that make a meaningful difference for communities, infrastructure, and the natural environment.