Proposal Coordinator
EAD
Management Services is seeking a Proposal Coordinator to support proposal development and provide program support at a National Level. While supporting all proposal coordination activities,
this individual will plan, coordinate, edit, manage, and execute content for publication. The Proposal Coordinator will also provide technical writing support to the proposal team including development and implementation of writing guides and technical editing, writing, and rewriting of proposal documents. The successful candidate must understand the proposal process and workflow and add value by being able to prioritize tasking. The position will report to the Chief Business Officer.
Responsibilities
- Responsible for collecting proposal pieces and ensuring responsiveness to an RFP
- Assemble Terms and Conditions, Bios (if needed), and Resumes (if needed) for all proposals
- Prepare, rewrite and edit copy to improve readability, or edit others who do this work
- Verify facts, dates, and statistics, using standard reference sources
- Read copy or proof to detect and correct errors in spelling, punctuation, and syntax
- Develop content ideas, considering reader or audience appeal
- Advise writers in matters of style, syntax, and usage to improve the general quality and
effectiveness of proposal writing
- Exercise quality control over proposal ensuring any final updates are completed
- Update company-wide sales pipeline, including tracking and follow up of proposals
- Document all proposal meeting minutes
- Assist in the qualification of new clients, opportunities, and work with Marketing for compliance with EAD’s go/no-go SOP
- Responsible for adhering to all EAD's safety standards and practices
- Perform other related duties as assigned
Qualifications
Requirements:
- B.A. in Technical Writing, English, Communications, Journalism or related field required or
equivalent working experience; related engineering construction industry experience preferred - 3 years of Proposal coordination experience supporting proposal and/or program teams strongly preferred
- Demonstrated computer proficiency with Microsoft Office, InDesign, WordPress, and Adobe Create Cloud software required
- Excellent verbal and written communication skills
- Self-motivated and experienced in interpreting proposal preparation instructions and developing documentation procedures
- Experience with CRM systems preferred; Deltek CRM experience a plus
- Demonstrated experience synthesizing data into information
- Strong attention-to-detail with experience handling multiple tasks concurrently and making quick decisions in a fast paced, customer oriented, and deadline driven environment
- Superior project management skills and teamwork skills with ability to work independently
- Possess excellent customer service skills, professional presence, and issue resolution skills
- Demonstrated experience interacting with senior levels of leadership effectively
- Possess and able to maintain a valid driver’s license
Additional Information
Working Conditions:
- Office or client site environment
- Ability to sit and work at computer for an extended period of time
- Ability to lift and/or move up to 30 lbs.
- Periodic weekend or evening work as needed
- Travel required