Purchase Executive

Main Duties:

• Administration:

• Responsible for purchase of materials required by the company.
• To assist the Materials Manager in the allocation of suppliers based on the vendor capacity, location etc., and the company’s requirements.
• To survey the market and update the knowledge about new products and suppliers available in the market.
• Assist the Materials Manager to coordinate all the operations of the team within the department.
• Provide information on choices of items available for purchase.
• Any matter which may affect the interests of ACCOR should be brought to the attention of the Management.
• Assist the Materials Manager to prioritize purchases based on resources and urgency.
• Ensure to evaluate user needs and functionality of various materials purchased.
• Ensure that all Licensing laws are adhered to.
• Assist the Materials Manager to plan, direct and control all day-to-day Purchasing functions.
• Customer Service:.
•   Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
• Provide effective support to the team to enable them to provide a range of effective and efficient services.
• Financial:  
• Assist the Materials Manager to monitor and maintain inventory records of all the purchases made.
• Identify optimal, cost effective use of the resources and educate the team on the same.

Operational:

• To compare the quotations received and select the supplier, who suits to the company’s requirements.
• Ensure to place order with suppliers taking the lead time into consideration.
• Negotiate with supplier and evaluate the proposal when required.
• Ensure that the purchase order meets the criteria of quality, price, timelines and reliability and also the standards of the company.
• Ensure that a copy of purchase order is sent to all the concerned departments.
•  Follow up with suppliers for efficient service and in case of late delivery of the materials ordered.
•  Ensure closure of purchase record after delivery of items.
•  Handle dispatches to other departments as required.
•  Keep track of new Legislation, Excise and Custom rules that come into force from time to time.
•  To handle day-to-day purchase activities.
•  Follow up on payment on receiving the materials.
•  Handle additional responsibilities as and when delegated by top management
• Coordinate operations with Department Coordinators, Supervisors and other Departmental Managers to ensure operational readiness, efficiency in resource

     utilization and the prompt delivery of services.