Recruiting Coordinator

Union Technologies is reindustrializing America’s defense manufacturing base with a first-of-its-kind Factories-as-a-Stockpile™ model, integrating advanced robotics, manufacturing, and software into sovereign factory systems at scale. Headquartered in Dallas, Texas, UNION is dedicated to restoring America’s industrial strength and guaranteeing deterrence for the century ahead.

We recently emerged from stealth with $50M in funding led by top-tier venture investors and strategic partners. Read more in our Press Release

Key Responsibilities

• Own interview coordination from end to end: schedule phone screens, virtual interviews, and onsite panels across hiring managers, candidates, and interviewers

• Manage all candidate logistics for onsite interviews (parking, security access, directions, plant PPE requirements, etc.) to ensure a smooth candidate experience

• Maintain accurate and up-to-date candidate records, interview feedback, and requisition status within the Applicant Tracking System (ATS)

• Partner closely with recruiters and hiring managers to understand priority roles, staffing timelines, and plant headcount needs

• Draft and post job descriptions to internal and external job boards, ensuring accuracy and alignment with approved templates and branding

• Coordinate hiring events, job fairs, open interviews, and campus visits, including room reservations, invitations, and post-event follow-up

• Send interview confirmations, reminders, and follow-up communications to candidates, ensuring timely and professional touchpoints

• Support pre-employment processes such as background checks, drug screens, medicals/fit tests, and work authorization documentation by coordinating with candidates and third-party vendors

• Prepare and route offer letters for approval and delivery, ensuring alignment with compensation guidelines and hiring policies

• Track key recruiting metrics (time-to-fill, candidate pipeline, interview volume, offer acceptance, etc.) and support the generation of weekly or monthly reports

• Identify bottlenecks in the interview and hiring process and recommend improvements to enhance speed and candidate experience

• Help maintain compliance with internal policies and external regulations related to hiring, documentation, and record retention

• Coordinate onboarding logistics for new hires (orientation schedules, equipment requests, badge/IT access requests) in partnership with HR and Operations

• Provide day-to-day administrative support to the Talent/People team (meeting notes, template updates, document organization) as needed

Qualifications

• 2+ years of experience in a Recruiting Coordinator, Talent Operations, HR Coordinator, or similar role

• Experience coordinating interviews and candidate communication in a fast-paced, high-volume environment (manufacturing or operations preferred)

• Hands-on experience with at least one Applicant Tracking System (ATS) required

• Familiarity with Ashby or demonstrated ability to quickly learn new ATS platforms; Ashby experience strongly preferred

• Proficiency with productivity tools such as Google Workspace or Microsoft Office (especially calendar management, spreadsheets, and documents)

• Strong written and verbal communication skills with a professional, candidate-friendly tone

• Demonstrated ability to handle sensitive and confidential information with discretion

• Basic understanding of recruiting and hiring workflows (requisitions, interviews, offer, pre-employment, onboarding)

What You’ll Bring

• Proven track record of juggling multiple competing priorities and deadlines without dropping details

• Exceptional organizational skills with a strong focus on accuracy in scheduling and data entry

• Customer service mindset and a passion for delivering a smooth, respectful candidate experience

• Comfort working with hourly, skilled trades, and professional candidates in a manufacturing setting

• Ability to build strong working relationships with recruiters, hiring managers, HR, and plant leadership

• Data orientation: comfortable pulling simple reports, maintaining trackers, and using data to inform decisions

• Resourcefulness and initiative in resolving conflicts (e.g., last-minute schedule changes, interviewer conflicts, plant access issues)

• Growth mindset and openness to learning new systems, tools, and recruiting best practices

Your Work Style

• Thrives in a fast-moving, high-volume environment with frequent changes and shifting priorities

• Highly organized, detail-oriented, and dependable in follow-through

• Collaborative team player who proactively communicates and keeps stakeholders updated

• Calm and solutions-oriented under pressure, especially when dealing with urgent hiring needs or schedule conflicts

• Comfortable operating with clear processes while continuously suggesting improvements

• Fully committed to supporting an exceptional candidate and hiring manager experience, and to helping the business meet its staffing goals