Recruiting Coordinator (Contract)
$85k - $115k USD
Altana is the network for trusted trade. Our AI-powered product network empowers governments and businesses to build a more resilient and secure global economy while keeping trade flowing.
The Opportunity at Altana
The Talent team is looking for a highly organized and detail-oriented Recruiting Coordinator to help us scale our team thoughtfully and efficiently. In this role, you'll be the engine behind our hiring process, creating seamless experiences for candidates, supporting recruiters and hiring managers, and ensuring every detail is handled with care and precision.
You'll play a critical role in shaping how candidates experience Altana from their first interaction through their final interview. You'll partner closely with our Talent team and hiring managers across the company to keep our hiring process running smoothly and authentically. This is an opportunity to build recruiting operations and directly impact how we attract and hire exceptional talent, with potential to grow into a full-time role.
You Will
- Coordinate and schedule interviews across multiple teams, time zones, and stakeholders, managing complex calendars and proactively resolving scheduling conflicts
- Serve as the primary point of contact for candidates throughout the interview process, delivering a professional, responsive, and welcoming experience at every touchpoint
- Ensure in-person interview days are seamless by greeting candidates, preparing interview rooms, coordinating interviewer schedules, and supporting all on-site logistics
- Partner with recruiters and hiring managers to manage candidate pipelines and track progress throughout the hiring process
- Maintain our applicant tracking system (Greenhouse) with accurate, up-to-date information and ensure data integrity across all open roles
- Build and refine recruiting coordination workflows, templates, process improvements, and best practices that scale as the team grows
About You
- 2+ years of experience in recruiting coordination, executive assistance, operations, or a similar high-volume, detail-intensive role
- Exceptional organizational skills and the ability to manage multiple priorities simultaneously while maintaining accuracy and attention to detail
- Strong written and verbal communication skills with a professional, warm, and clear communication style
- A proactive, problem-solving mindset - you anticipate challenges, think critically, and adapt quickly in a fast-paced environment where priorities shift
- Proficiency with Google Workspace (Calendar, Sheets, Docs) and virtual meeting tools (Google Meet)
- A genuine passion for creating excellent candidate experiences and supporting the people who build great teams
- Experience with applicant tracking systems is a plus (Greenhouse preferred)
- Prior experience in a high-growth startup or technology company is a plus
This is a contract position based in our Williamsburg office with hybrid work flexibility.
US Salary Range and Benefits
$85,000 - $115,000 USD
The compensation range, to the extent specified for this role, is a good faith statement of the minimum and maximum levels of compensation for the position. The compensation offered to a successful candidate will depend on a wide range of factors, including, but not limited to, work experience, education and/or training, critical skills, business considerations, and contract duration. Should this contract position convert to full-time employment, the role would be eligible for Altana's comprehensive benefits package.
The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process.
Our Values
Our values are the core beliefs that shape who we are, what we stand for, and how we behave.They form the foundation of Altana’s culture and integrity and guide how we hire, design, build, and connect with each other and our customers.
- Trust: Our customers and partners entrust us with missions of the highest importance. We honor that by keeping our word, meeting commitments, and ensuring every action we take reinforces confidence in us. We rely on each other to deliver, to speak openly, and to hold ourselves accountable.
- Resilience: In a world of uncertainty and complexity, our work must withstand challenges, evolve with conditions, and ensure reliability over time. Resilience is both how we operate and what we deliver. It’s how we respond when things don’t go to plan –– we adapt, we support each other, and we keep moving forward.
- Stewardship: We are stewards of every mission we touch. Because our work impacts lives and futures, we hold ourselves accountable to delivering mission impact and never compromising. Our responsibility extends beyond individual projects to the broader system of global trade. We believe that stewardship starts from within so that we can bring focus, creativity, and excellence to our work. Each of us is personally responsible for fostering a workplace where people can thrive. And we are stewards of the greater good of the company. By holding ourselves and each other accountable, we build a culture of innovation and collective success that reflects the scale of our mission.
- Courage: Courage is what unlocks the seemingly impossible for our customers. It’s the core value that drives us make bold moves and take on big, complicated network problems—the ones others avoid. We know success isn't guaranteed, but we have the audacious vision to believe a solution is possible and to build it. Courage fuels our growth mindset. It means embracing challenges that make us stronger, and it’s demonstrated by how we approach hard conversations and complex projects.
At Altana, we believe that a diverse workforce enables greater creativity, performance, and adaptability. We’re proud to be an equal opportunity employer and welcome you to join us as you are. Our employment opportunities and decisions are based on business needs and individual qualifications, without regard to race, color, religious creed, national origin, ancestry, age, physical or mental disability, medical condition, marital status, sexual orientation, gender identity or expression, genetic information, family care or medical leave status, military or veteran status, or any other characteristic protected by the laws or regulations in the areas in which we operate. We prohibit discrimination and harassment of any type, in any situation.
Offers related to employment at Altana will come from an Altana.ai email address. We will never ask for payment as part of the interview or onboarding process.