RFP Proposal Coordinator/Manager

SchooLinks is one of the fastest growing SaaS companies, and the number one college and career readiness platform, changing the way school districts unleash their students’ potential. This rapidly growing company is looking for a Proposals Manager to join our scaling, fast-paced team. This role will work closely with our CFO, CEO, VP of Marketing and VP of Sales.

This Proposal Manager will perform various, high value duties, including sourcing potential contracts for SchooLinks, evaluating bids, and overseeing the sales proposal preparation for these high value contracts. The Proposal Manager' will be the sole dedicated Proposal Manager, owning this full process, working across departments to ensure the various proposal deliverables are met, drafting and editing proposals, communicating with vendors and ensuring that our contracts meet all regulatory requirements, and working with all stakeholders in the company to meet all necessary deadlines. This role will also be very involved in our various other marketing efforts.

Responsibilities

• Manage All Request for Proposals (RFPs) End-to-End: Lead the entire lifecycle of proposal management, from identifying opportunities to final submission and follow-up.
• Follow Up with Department Leads and Stakeholders: Ensure collaboration and timely input from Sales, Product, Legal, Finance, and other relevant teams to meet RFP deadlines.
• Organize Compliance-Related Forms, Proposals, and Contracts: Maintain an up-to-date and accessible system for all regulatory and contractual documents to ensure audit readiness.
• Analyze Proposals for Risks and Clarifications: Evaluate RFP terms and identify procurement-related questions, risks in contract terms, and negotiation opportunities.
• Serve as Main Liaison with Contracting Representatives: Communicate with district procurement officers and legal teams to clarify terms, address concerns, and build strong relationships.
• Research Regulations and Ensure Compliance: Stay current on federal, state, and district-level education procurement laws to ensure all documents and contracts are compliant.
• Track and Enforce Contract Deadlines and Conditions: Ensure fulfillment of all critical terms such as delivery milestones and service level agreements (SLAs).
• Maintain Organized Digital and Physical Record Systems: Establish and uphold document management practices that ensure easy access and version control.
• Collaborate with Marketing on Product Messaging: Work with the marketing team to ensure that RFP responses reflect the most accurate and impactful positioning of the product.
• Update Messaging in the Company’s Content Library: Keep the centralized content library up to date with the latest value propositions, product descriptions, and competitive differentiators.

Requirements

• 3+ years of experience managing RFPs, RFIs, or contracts in SaaS, EdTech, or the public sector.
• Familiarity with State and/or public sector procurement processes and compliance requirements (e.g., State portals, business certification process, etc.).
• Strong project management and organizational skills with the ability to manage multiple deadlines across teams.
• Excellent writing and editing skills, with the ability to translate technical and legal language into clear, persuasive content.
• Proven ability to analyze proposals, identify contractual risks, and develop clarifying questions.
• Proficiency with RFP and document management tools (e.g., Loopio, Notion, Google Workspace, Salesforce, etc.).
• Comfortable interfacing with legal teams, procurement officers, and internal stakeholders.
• Attention to detail and a proactive mindset toward improving processes and documentation.
• Bachelor’s degree in Business, Communications, Public Administration, or a related field preferred.

Benefits

• 100% health care coverage for Employee

• 401K with company matching
• Dental & Vision
• Parental Leave
• Subsidized gym membership
• Remote work stipend
• Annual team offsite

A reasonable estimate of the base salary range for this position is $70,000 - $90,000 USD. This compensation range is specific to the United States and it incorporates many factors including but not limited to an applicant’s skills and prior relevant experience and training; licensures, degrees, and certifications; specific geographic location; internal equity; internal pay ranges; and market data/range parameters.

SchooLinks is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.