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The Senior Business Operations Generalist role at Constellation is an on-site position located in Berkeley, CA.

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Senior Business Operations Generalist

ConstellationBerkeley, CA3h ago

About Constellation

Constellation is an independent research center that brings together people throughout the AI safety ecosystem to accelerate ideas, research, and talent through better collaboration. Unlike a conference or summit, Constellation operates continuously, in the form of a physical workspace. This allows for relationships and conversations to develop over time, meaningfully fostering trust, collaboration, and shared insight. It also makes Constellation a natural field-building hub that helps by rapidly inspiring, orienting, and connecting people who are newer to the field.

Based in Berkeley, CA, our shared workspace hosts over 250 people per week across dozens of AI safety organizations in nonprofits, academia, industry, and government. Hundreds of other researchers spend time at Constellation for shorter visits each year. We believe this is the strongest and highest-output network of AI safety researchers in the world; dozens of participants in past Constellation programs have gone on to safety-focused roles at companies such as METR, Redwood Research, Anthropic, Google DeepMind, OpenAI, and the US and UK Safety Institutes.

For more information, see our research focus areas and selected publications from Constellation Fellows.

About this role

As a Senior Business Operations Generalist, you’ll be part of the operational backbone ensuring we stay compliant, financially sound, and operationally excellent while enabling a growing team and ecosystem of people working on AI safety. You’ll support accounting, finance, legal, compliance, and audit processes with opportunities to lead specific areas and initiatives. Throughout, you'll build systems that scale without breaking.

This role requires someone who can balance competing demands, proactively spot risks before they become problems, and is decisive when balancing compliance requirements with organizational and ecosystem needs.

You’ll be the bridge between the business operations team and the rest of Constellation, synthesizing input from many stakeholders and translating it into action. You’ll work in a community of intelligent and highly mission driven people operating at the technical frontier.

Key Responsibilities - Accounting & Finance

Support day-to-day accounting and bookkeeping operations, ensuring accuracy and timeliness

Support budgeting processes, cash flow reporting, and financial planning to inform organizational decision-making

Prepare and file Form 990 and other required tax documentation

Support the annual nonprofit audit process from start to finish, coordinating with external auditors

Legal & Compliance

Ensure compliance with nonprofit regulations, governance requirements, and legal obligations

Manage relationships with external legal counsel and coordinate a range of legal matters

Support company and board governance structures and processes

Review and implement policies for in-kind donations, contracts, immigration, and other business operations

Proactively identify and address compliance gaps, bringing potential risks to leadership's attention

Process Building & Operational Excellence

Build, document, and continuously improve operational processes across business functions

Create systems that increase team capacity and reduce bottlenecks

Support organizations in our network with services, such as finance, accounting, HR, and payroll administration

Make thoughtful tradeoff decisions between compliance and organizational needs, clearly communicating the reasoning

Skills & Experience:

4-6 years of experience in business operations, accounting, finance, legal, or a related field; ideally with nonprofit business experience

Working knowledge in accounting and bookkeeping

Experience managing or coordinating with compliance requirements, legal counsel, and external service providers

Proficiency with spreadsheets, accounting software, and financial management tools (e.g. Quickbooks Online and BILL.com)

Bonus Qualifications:

Experience with nonprofit audits and tax filings (Form 990)

Knowledge of nonprofit governance structures and board operations

Experience working in organizations under 200 people, ideally across different organizational stages

Experience leading cross-functional projects

You may be a good fit if you:

Thrive in environments where you’re building systems while simultaneously running them

Are highly conscientious and detail oriented, while also prioritizing and balancing perfection with practical organizational needs

Are an active listener who asks clarifying questions and incorporates feedback to improve processes

Notice when something looks off and speak up about potential risks

Think quickly on your feet and handle sudden context changes or new tasks with flexibility

Exercise discretion with sensitive and confidential information

Are driven by the importance of AI safety work and excited to enable the people doing it

Logistics:

This is a full-time position. You’ll be able to do this job best if you work in person at our Berkeley office, though we're open to discussing partially remote arrangements for exceptional candidates.

We encourage you to apply if you meet at least 70% of our qualifications.

We value diversity in all respects and base our hiring decisions on the needs of the organization and individual qualifications. We welcome applicants from all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age or disability.