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This is an on-site position at Dun & Bradstreet located in Jacksonville - Florida - United States, North America.

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Senior Executive Assistant, Legal Team (R-18805)

Dun & Bradstreet Jacksonville - Florida - United States Today

legal

Shape the Future with Dun & Bradstreet

At Dun & Bradstreet, we believe data has the power to create a better tomorrow. As a global leader in business decisioning data and analytics, we help companies worldwide grow, manage risk, and innovate. For over 180 years, businesses have trusted us to turn uncertainty into opportunity. We’re a diverse, global team that values creativity, collaboration, and bold ideas. Are you ready to make an impact and help shape what’s next? Join us! Explore opportunities at dnb.com/careers.

We are seeking a highly organized, proactive, and discreet Senior Executive Assistant to support the Chief Ethics & Compliance Officer (CECO), our Regulatory, Compliance & Ethics (RC&E) Program, the Litigation and Employment Legal team, and our broader Legal team at Dun & Bradstreet. This role requires exceptional organizational and planning skills, attention to detail, flexibility and comfort with change, the ability to manage complex schedules, communications, and cross-functional coordination across a broad range of global stakeholders, internally and externally. The Senior Executive Assistant will also contribute to the RC&E Program roadmap, key RC&E project teams, and the RC&E leadership team.

Essential Key Responsibilities

Executive Support:

- Manage and prioritize the CECO’s calendar and the Vice President, Associate General Counsel –Litigation and Employment’s calendar, including scheduling meetings across time zones, coordinating effectively with internal and external stakeholders, and ensuring alignment with strategic priorities.

- Coordinate the booking of travel domestically and internationally, manage travel itineraries, and provide executive support for any issues and changes needed during travel.

- Prepare briefing materials, agendas, and follow up documentation for RC&E Program meetings, executive meetings, CECO external engagements, group meetings, and 1:1s.

- Support the CECO in budget and forecast management.

- Handle confidential communications, documents, and sensitive information with discretion and professionalism.

- Support Litigation & Employment Team (LET) in various LET projects and initiatives, including, but not limited to, sending Records Hold Notices, where necessary, and maintaining/creating LET records in legal team document management system (Lawvu).

Regulatory, Compliance & Ethics (RC&E) Team and broader Legal Team Coordination:

- Assist in the preparation and tracking of legal, regulatory, and compliance documents, and filings.

- Support 5Rs review coordination, reporting, and communications processes as an extended member of the RC&E Program, Analytics & Monitoring Team.

- Provide extended administrative support to other Legal team members including document management, meeting logistics, and coordination of recurring team meetings.

- Support the onboarding and coordination of external counsel and other third parties, including 5Rs submissions, engagement, purchase orders, billing and invoice management, contract extensions and compliance documentation.

- Process expense reports.

- Support onboarding of new team members.

Meeting & Event Management:

- Organize and support coordination of RC&E team meetings, including preparation of agendas and follow up actions and tracking tasks to completion.

- Plan and execute team events, offsites, workshops, and training sessions across sites and markets.

- Coordinate and manage complex travel arrangements for leaders, including domestic and international flights, hotel accommodations, ground transportation, and itineraries.

- Ensure all travel plans align with company policies and preferences, proactively resolve any travel-related issues, and provide detailed travel briefs and documentation prior to departure.

Communication and Liaison:

- Support RC&E Program awareness, communications, and training initiatives in partnership with Corporate Communications team.

- In partnership with the head of RC&E Program, Analytics & Monitoring, serve as the liaison between the CECO and internal teams, ensuring timely follow up and alignment on priorities. Draft and manage RC&E internal communications, including email correspondence and executive summaries.

- Coordinate with RC&E Program stakeholders and other Legal stakeholders to support global and cross-regional initiatives and to ensure consistent messaging.

Education & Experience

Bachelor’s degree required.

5–7 years of experience as an executive assistant or project coordinator/manager, preferably in legal, compliance, administrative, or procurement environments.

Required Skills

High standard of excellence, accuracy and consistency, personal integrity, and accountability.

Exceptional organizational and time management skills.

Able to collaborate, communicate, and engage effectively and continuously with a broad range of

internal and external stakeholders.

Advanced written and interpersonal communication skills.

Proficiency in Microsoft Office Suite skills and document management systems.

Comfortable with technology, especially emerging technologies and preferably task automation

and/or generative AI tools

Able to manage several concurrent projects, multitask, and work well under pressure.

High level of integrity and ability to handle confidential information.

Familiarity with compliance, regulatory, and legal terminology and processes is a plus.

Preferred Attributes

Proactive, resourceful, and solutions‑oriented.

Calm under pressure and adaptable to changing priorities.

Collaborative and positive team player.

Highly detail‑oriented and committed to excellence.

Physical & Work Requirements

Ability to sit, speak, and work at a computer for extended periods.

Ability to manage stressful or high‑pressure situations when needed.

Availability for occasional evening or weekend work.

Regular in‑office attendance required.

Benefits We Offer

· Generous paid time off in your first year, increasing with tenure.

· Up to 16 weeks 100% paid parental leave after one year of employment.

· Paid sick time to care for yourself or family members.

· Education assistance and extensive training resources.

· Do Good Program: Paid volunteer days & donation matching.

· Competitive 401k with company matching.

· Health & wellness benefits, including discounted Wellhub membership rates.

· Medical, dental & vision insurance for you, spouse/partner & dependents.

All Dun & Bradstreet job postings can be found at https://jobs.lever.co/dnb. Official communication from Dun & Bradstreet will come from an email address ending in @dnb.com.

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Equal Employment Opportunity (EEO): Dun & Bradstreet provides equal employment opportunities to applicants and employees without regard to race, color, religion, creed, sex, age, national origin, citizenship status, disability status, sexual orientation, gender identity or expression, pregnancy, genetic information, protected military and veteran status, ancestry, marital status, medical condition (cancer and genetic characteristics) or any other characteristic protected by law. Know Your Rights: Workplace Discrimination is Illegal - The current poster can be found here. We participate in E-Verify - The current poster can be found here.

Accommodations information for applicants with disabilities: Dun & Bradstreet is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with Dun & Bradstreet, please send an e-mail to AcquisitionT@dnb.com to let us know the nature of your accommodation request and your contact information.