Senior Subcontractor Coordinator

The Senior Subcontractor Coordinator provides discipline specific coordination in subcontract administration of engineered equipment, site works, professional services, and permanent plant materials. This role is responsible for managing a staff of field subcontract administrators while interfacing with Project procurement, project control, finance, and operations groups. 

Key Responsibilities:

• Serve as a Subject Matter Expert by providing authoritative guidance for one or more disciplines, managing a comprehensive pool of subcontracts and ensuring strategic alignment with project objectives. 
• Administer complex contracts and oversee all agreements with suppliers, vendors, and representatives, ensuring compliance and optimal performance.
• Lead subcontract planning by developing and executing detailed subcontract administration plans to support project delivery.
• Act as a primary point of accountability for all discipline-specific subcontract matters, driving clarity and efficiency.
• Ensure contract compliance and monitor and enforce adherence to contract provisions, supporting contract handlers with drafting and managing correspondence.  
• Manage change orders and claims, while overseeing preparation of change orders, claims identification, and ensure timely resolution.
• Oversee subcontract payment processes, including approvals, to maintain accuracy and timeliness.
• Address and resolve subcontractor grievances and claims promptly, maintaining strong relationships and minimizing risks.
• Conduct thorough reviews of subcontractor claims and contracts to ensure alignment with project policies and standards. 
• Champion subcontracting policies and procedures across the project team, ensuring consistent compliance and best practices.

Qualifications

• A Bachelor's Degree (Master's degree preferred) in business, engineering, supply chain management, construction management or equivalent field and/or a minimum of 5 -10 years' experience in engineering and/or construction or equivalent work/field experience.  

• Knowledge of equipment and materials common in Design and Build projects.

• Knowledge of Canadian construction Industry and Ontario Construction Act.

• Effective time management and organizational skills. 

• Ability to perform multiple tasks efficiently and accurately. 

• Excellent interpersonal, written and verbal communication skills.

• Team player with the ability to also work independently to meet fixed deadlines, goals and objectives. 

• Proficient in Microsoft Office (Power Point, Word, Excel) and have a general knowledge of database utilization. 

• Ability to lead teams of two to three administrators, provide feedback and assist in employee development objectives.

• Detail-oriented, highly motivated with ability to effectively manage time.  

• Excellent interpersonal, written and verbal communication skills. 

• Team player with the ability to work independently to meet deadlines, goals and objectives. 

Additional Information

What We Offer

• Competitive Salary
• Comprehensive Benefits Package:
  • Disability Insurance
  • Dental Insurance
  • Extended medical insurance
  • (Optional) RRSP matching
  • Discretionary Bonus

Why OTG?

Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.

At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities.

OTG uses artificial intelligence (AI) tools as part of the applicant screening process. However, applications are reviewed by a member of our Recruitment team to ensure a fair and thorough assessment.

If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now!

While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.