Talent Acquisition and Onboarding Specialist

Key Responsibilities: 

• Own the end-to-end talent acquisition process from requisition intake to offer acceptance.
• Own pre-onboarding & onboarding activities (contracts, background checks, employee documentation administration, employee profile creation, coordination with managers and IT department, first day schedule, etc.).
• Partner with Hiring Managers (HMs) and HRBPs to validate headcount, role purpose, budget, timeline, contract type, location, and hiring constraints.
• Run structured intake meetings (define success profile, must‑have vs. nice‑to‑have skills, interview panel, etc.).
• In cooperation with Hiring Managers draft and standardize inclusive, competency‑based JDs with clear outcomes, leveling, and compensation range (where applicable).
• Ensure correct approval workflows, cost center mapping, create and publish requisitions in the ATS; and recruiter/hiring team assignment.
• Build multi‑channel sourcing strategies (job boards, LinkedIn, referrals, events, alumni, niche communities).
• Develop proactive pipelines for critical roles (e.g., cybersecurity, network engineering) and maintain open talent pools.
• Manage agencies (if used): negotiate terms, brief, calibrate, and track performance.
• Keep candidates informed (status, next steps, timelines); collect candidate's feedback at key touchpoints.
• Facilitate decision debriefs; consolidate feedback and recommend hire/no‑hire with risk/fit summary.
• Deliver offer, negotiate, and close; ensure contingencies (background checks, references, right‑to‑work) are initiated.
• Close the position in the system, manage rejection letters to other candidates.
• Collect personal data and documents securely (bank details, tax forms, IDs) per GDPR and local labor law and open employee profile in the relevant HR system in time to ensure IT access and equipment preparation.
• Schedule pre‑Day‑1 intro mail and info to the new joiner and to Manager, Mentor and other relevant stakeholders .
• Share a personalized welcome message and first day schedule (meetings, training, compliance modules).
• Send an all-unit announcement.
• Train Hiring Managers and interviewers (structured interviewing, anti‑bias, legal do’s/don’ts).
• Partner with Marketing for employer branding campaigns.
• Ensure data accuracy and GDPR compliance in ATS and sourcing channels (consent, retention, deletion rules).
• Continuous improvement of the Talent acquisition and Onboarding process.

Qualifications

• Educational background in Psychology, Economics, Legal, Human Resources, Business Administration, or related field
• 5+ years of experience in end-to-end recruitment, preferably in a multinational or technology-driven environment.
• Experience with employee onboarding and HR administration is a plus.
• Strong stakeholder management.
• Good time management, and prioritising skills.
• Ability to design and improve recruitment and onboarding workflows.
• Data-driven mindset with experience in recruitment metrics and reporting.
• High attention to detail and organizational skills.
• High interpersonal and communication skills.

Additional Information

What we offer:

• Dynamic and fast-paced work environment, with a high level of autonomy.
• Impactful role in a growing cyber business within a global group.
• Opportunity to achieve your biggest potential and development in your area of ​​responsibility.
• Professional development (training, certifications) and a culture of ownership and trust.
• Hybrid work – office work + work from home.
• Flexible working hours.
• Additional and supplementary health insurance packages.
• Multisport membership.
• Pet-friendly office.
• Social events and team bonding gatherings.
• Compensation package consisted of base + bonus part, competitive in the market.

About the Company

Wherever our customers are in the world, we help them digitalise and optimise their remote business processes using advanced hybrid network solutions and digital technologies.

At Marlink, we empower our customers worldwide by helping them digitalize and optimize their remote operations through advanced hybrid network solutions and cutting-edge digital technologies. Our teams operate globally, harnessing innovation, expertise, and applied technology to connect systems and people, driving success in today’s digital-first world. With 1,500 employees in over 30 countries, and customers in the maritime, energy, and government sectors, we push boundaries to deliver excellence.

We’re hiring a Talent Acquisition and Onboarding Specialist for our Cyber business unit. You will own end-to-end recruitment activities, and ensure accurate, timely pre-onboarding & onboarding activities to support the seamless candidate experience all the way from initial job application to the first day in the company.