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Salary information is not publicly listed for this position. Apply directly to discuss compensation with Empire State Realty Trust.

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This is an on-site position at Empire State Realty Trust located in New York, New York, United States, North America.

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What is Empire State Realty Trust?

Empire State Realty Trust is actively hiring for HR roles. Visit the company page to see all open positions and learn more about working at Empire State Realty Trust.

Talent Acquisition Coordinator

Empire State Realty Trust New York, New York, United States Today

COMPANY SUMMARY

Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of well-leased, top of tier, modernized, amenitized, and well-located office, retail, and multifamily assets. ESRT’s flagship Empire State Building, the “World's Most Famous Building,” features its iconic Observatory, ranked the #1 Top Attraction in New York City for the fourth consecutive year in Tripadvisor’s 2025 Travelers’ Choice Awards: Best of the Best Things to Do. The Company is a recognized leader in energy efficiency and indoor environmental quality. As of September 30, 2025, ESRT’s portfolio is comprised of approximately 7.8 million rentable square feet of office space, 0.8 million rentable square feet of retail space and 743 residential units. More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook, Instagram, TikTok, X, and LinkedIn.

The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified™ as a Great Place to Work® by the global authority, Great Place to Work®, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision.

POSITION SUMMARY

The Talent Acquisition Coordinator serves as the primary support to the Talent Acquisition Partner (TAP) as a direct report and will work closely with the Human Resources team to drive strategic talent solutions and initiatives across all corporate departments, which includes our annual internship program.

This role will source, recruit, and onboard top talent to meet business goals and enrich company culture. The Talent Acquisition Coordinator will manage recruitment operations and maintain Lever, the Applicant Tracking System (ATS), records and candidate data integrity. Additional responsibilities include communication of candidate status updates, creation of recruitment analytics, and general recruitment administrative tasks.

By delivery of talent solutions to hiring managers, the Talent Acquisition Coordinator directly supports Empire State Realty Trust’s continued business growth and hiring quality.

RESPONSIBILITIES

RECRUITMENT:

Assist in the full-cycle recruitment process for corporate hiring

Document intake meetings with hiring managers

Post job descriptions accurately through the ATS, ensure integration with external job boards, and maintain all documents within SharePoint

Enter requisitions into the ATS for headcount approvals

Assist with the creation of detailed feedback forms for all roles

Review resumes to identify quality candidates in coordination with the TAP

Conduct recruiter screens for summer intern candidates and additional assigned roles as needed

Schedule all interviews and provide solutions on how to make recruitment scheduling more efficient

Own ESRT’s Talent Outlook inbox and help manage the calendar

Meet and greet candidates for onsite interviews to ensure candidates have a great first impression of ESRT

Schedule debrief meetings with interview panels in a timely manner for all onsite interviews

Generate and extend written offer letters to potential hires, with accuracy and timeliness in mind

Manage candidate information, which includes resumes and contact details, within the ATS to ensure efficiency and accuracy and perform regular audits

Generate regular reports on recruitment metrics for leadership

Ensure best practices are followed for a seamless and effective hiring process with candidate experience at the forefront

Serve as a brand ambassador and culture champion that embodies and promotes ESRT’s mission, values, and work environment

Organize and participate in job fairs and recruitment events to represent ESRT and engage with potential candidates

Create recruitment branding materials for events and online presence

Foster long-term connections with past applicants, potential candidates, and hiring managers to grow ESRT’s professional network and talent ecosystem

Support use of AI-enabled recruitment tools to enhance candidate search, resume evaluation, and recruitment workflow efficiency

Assist in various ad-hoc projects as needed

PREBOARDING & ONBOARDING:

Collaborate with the HR team and hiring managers to develop a best-in-class preboarding program for new hires

Partner with HR Coordinators to ensure seamless transition from preboarding to onboarding

Conduct reference checks and provide updates from the HR Coordinators on background checks, employment verifications, and other pre-employment checks

Communicate all updates to new hires during their onboarding period

Ensure all required actions are completed by hiring manager and IT in a timely manner in preparation for new hires start

Provide timely updates to TAP and HR on the status of all new hires in the onboarding stage

Manage sensitive and confidential matters like organizational changes and protect the security of information, data, and files

WHAT SUCCESS LOOKS LIKE

Support people-first recruitment and coordinate high-quality candidate experiences and help align talent with roles that match individual strengths and ESRT’s hiring goals

Execute recruitment operations with consistency and attention to detail to meet established standards for process quality, data accuracy, and compliance to support a 90-day time to fill and 45-day time to hire across corporate roles

Coordinate multiple hiring workflows with strong organization and prioritization to ensure interview schedules, approvals, and offers move forward efficiently and on timeline

Enable recruitment efforts through clear communication, timely follow-up, and reliable execution, with the ability to adapt to shifts in priorities and requests

Partner closely with the TAP and internal stakeholders to leverage tools, resources, and collaboration that keep hiring initiatives on track

REQUIRED SKILLS / ABILITIES

Demonstrate a strong sense of urgency, initiative, and problem-solving skills, with the ability to work autonomously and adapt quickly to shifts in needs and priorities

Leverage deep expertise in an ATS to optimize hiring workflows, scheduling, and overall efficiency

Support multiple concurrent processes with consistent, clear communication, strong collaboration, and reliable execution

Assist the TAP with documentation and maintain Standard Operating Procedures (SOPs) to reinforce best practices and improve hiring outcomes

Apply Human Resources principles, practices, and procedures to ensure compliance and strategic alignment

Utilize proficiency in an ATS, with preference for Lever, to effectively manage candidate pipelines and recruitment operations

Operate proficiently within the Microsoft Office Suite and related tools to enable accurate documentation, effective communication, and robust operational reports

EDUCATION & EXPERIENCE

Experience in full-cycle recruitment coordination/administration

Bachelor’s degree and/or equivalent experience

At least 2 years of experience in recruitment coordination and operations

Corporate environment preferred

Familiarity with AI-supported recruitment tools or talent platforms and awareness of guidelines for responsible use

PHYSICAL REQUIREMENTS

Prolonged periods of sitting at a desk and working on a computer

Must be able to lift up to 15 pounds at times

WHAT YOU CAN EXPECT

At ESRT, like our tenants, our employees come from everywhere. We foster a collaborative work environment that captures top talent and cultivates the best ideas. As a Great Place to Work® Certified employer, we are committed to maintaining our positive work culture where employees are engaged and can grow and develop. In addition, ESRT employees embody our Company Culture & Success Factors -

Adaptable – you are a self-starter who’s able to quickly digest and execute new processes to work both collaboratively and independently

Dynamic – you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT

Dependable – you take a strong sense of ownership and accountability over your work

Passionate – you keep up with industry trends and are excited about the potential to propel the industry forward with a “roll-up-your-sleeves” attitude

Curious – you consistently look for new ways to work smarter, not just harder

Ethical – you treat others with respect, act with integrity in how you perform your work, and embrace our collaborative culture

Positive – you possess a service-oriented attitude with excellent follow through

BENEFITS

Competitive base salary and bonus

Health/Dental/Vision insurance

Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance

Voluntary Enhanced LTD Program

Voluntary Hospital, Accident, and Cancer Programs

401(k) with 100% match up to 5%

Paid parental leave

Pre-tax transit accounts

Employee Assistance Program for emotional, financial, and legal support

WELL-BEING

Generous paid time off

Flex remote work time

Flex Summer Fridays

Employee engagement programs

Volunteer time off

Continuing education

Complimentary Empire State Building Observatory access

Complimentary gym membership and other wellness benefits

Employee Discount Programs

ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate based on race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, reproductive choices, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Reasonable accommodations that do not create an undue hardship for the Company are available for applicants and employees with disabilities or sincerely held religious beliefs.