Temporary Fundraising Event Support Assistant
Position Overview:
The Fundraising Event Support Assistant is a temporary, part-time position (approximately 15 hours per week) supporting the Advancement team in planning and executing two major spring fundraising events. This role assists with guest coordination, auction logistics, and general event preparation to ensure the successful operation of both events.
This position is expected to run from March 30, 2026 through May 24, 2026. The role is primarily hybrid, with full on-site availability required from April 13, 2026 through May 1, 2026 and May 13, 2026 through May 15, 2026 during the peak event preparation period.
The ideal candidate is reliable, organized, and able to manage multiple tasks in a fast-paced environment while supporting the event team’s operational needs.
Essential Functions and Responsibilities:
Support the planning and execution of the school’s two major spring fundraising events:
Big Night
A traditional fundraising gala featuring a silent auction, live auction, and paddle raise.
Grandparents’ and Special Friends’ Day
A breakfast and presentation for guests followed by an open house and student-led tours.
Responsibilities include:
Assist with RSVP tracking and guest management
Support auction logistics, including item organization, bid sheet tracking, and winner coordination
Coordinate distribution of event materials
Assist with event setup and preparation tasks
Provide general administrative and logistical support to the Advancement event team
Maintain clear communication with team members and respond to event-related needs as they arise
Be flexibly available onsite during key preparation and event periods
Qualifications
Education
Some college education, preferably working towards or completing a Bachelor’s Degree
Years of Experience
Prior event support experience preferred but not required
Licenses/Certifications
N/A
Specific Skills Required
Attention to detail and ability to problem-solve
Strong organizational skills
Basic proficiency with Microsoft Excel and Google Suite
Ability to multi-task in a fast paced environment
Ability to work autonomously
Friendly and professional demeanor
Prior event support experience a plus but not required
Requirements for All Employees:
Understands and acts in accordance with NNM mission and values
Ability to be a team-player working effectively with all donors, students, families, staff, supervisors, and others
Prioritize and work to ensure student safety throughout the school, both individually and as part of the greater community
Ability to independently function efficiently in a changing and varied environment with frequent interruptions
Ability to exercise good judgment and focus on details, demonstrating appropriate planning, preparation and execution of work
Ability to follow all NNM policies and procedures, asking for clarification or support if needed
Actively practices a commitment to Diversity, Equity, and Inclusion in all areas of work
Maintains professional skill level pursuing and/or attending professional development and training opportunities required for the position
Additional Information
Environment and/or Physical Factors:
The Work Environment and Physical Demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands to perform the assigned task(s) may include standing, walking, reaching, stooping, crouching, bending, lifting, and pushing.
- The noise level in the work environment is usually moderate
- The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl
- The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds and push up 50 pounds
- Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus
Near North Montessori believes that each individual is entitled to equal employment opportunity without regard to race, color, religion, gender, national origin, age, disability, genetic information, sexual orientation, ancestry, veteran status, or any other characteristic protected under federal, state, or local anti-discrimination laws. The School’s equal employment opportunity practices extend to recruitment, hiring, selection, compensation, benefits, transfer, conditions, and privileges of employment.