Trainee Company Secretary ( MSc 2 Year Programme )

Purpose of the role 

Assist with the provision of company secretarial services to a designated number of global funds clients. You will take an active role in providing company secretarial services to support existing, new and prospective funds as part of a two-year training programme alongside study for the MSc in Management and Corporate Governance (“MSc”).

The role located in the Belfast office is permanent, working hours will be adapted around required study and requires a current student of the MSc. A comprehensive training programme will be provided with the opportunity for growth within the business with that post-completion of the two-year programme there is the potential of a promotion to Company Secretary. The successful candidate should be a fast learner and willing to develop their knowledge.

Main Responsibilities 

• Completing statutory filings and fee payments within required deadlines.
• Preparing and circulating agendas, board packs, and meeting materials on time.
• Drafting agendas, notices, proxies, and documents for General Meetings.
• Preparing announcements and handling stock exchange and listing-related filings.
• Managing proxy dispatch and collection, and ensuring meeting quorums.
• Liaising with external Registrars to coordinate proxy collation.
• Coordinating meeting logistics and ensuring compliance with formal requirements.
• Assisting with drafting Board and Committee minutes and gathering team feedback.
• Supporting entity set‑ups, maintaining company records, and managing secretarial systems.
• Supporting fund launches, governance processes, resolutions, and accurate document filing.

Qualifications

Knowledge, Skills and Experience

• Hold a degree-level qualification and be working toward, or willing to work toward, CGI membership or an equivalent Corporate Governance postgraduate qualification.
• Experience of working within restricted timeframes.
• Quick to develop strong knowledge of Ocorian’s services and the practical considerations involved in delivering them.
• Strong written, verbal, and presentation skills.
• High level of accuracy and attention to detail.
• Excellent organisational and planning abilities, including the capacity to prioritise what is important versus what is urgent.

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
  Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.