Transport Fleet Administrator

Job Title             Transport Fleet Administrator 

Location                     Thurrock (relocating to Barking within the next 12 months) 

Working Hours           Monday to Friday 08:00 to 17:00 

Holiday                       22 days annual leave + Bank Holidays 

About the Role

We are seeking a proactive and detail-oriented Transport Fleet Administrator to join the friendly Statom Plant team  

Key responsibilities

·         Maintain comprehensive driver files including licence, medical checks, training records and driving history using FM software 

·         Monitor licence expiry dates and endorsements 

·         Coordinate driver onboarding process, training requirements, medical checks 

·         Vehicle handovers (issues/returns) 

·         Allocation of vehicles/assets to drivers and job sites using hire software 

·         Monitoring of vehicle defects submitted by drivers and taking appropriate action 

·         Coordinate with external garages/vendors or in-house mechanics to get planned maintenance, servicing, inspections, defect rectification, tyre issues rectified in timely manner to reduce vehicle downtime 

·         Monitor service records and maintain maintenance logs to ensure compliance with legislation 

·         Administration for telematics system, alerting relevant personnel of unauthorised vehicle use, speeding, driving behaviour etc. 

·         Generating reports as requested and required 

·         Uploading costs from invoices to FM system for accurate maintenance records 

Experience & skills required

Essential 

·         Previous experience with Fleet and vehicle operations/requirements 

·          Computer literate with knowledge of Microsoft Office products (word/excel etc. 

·         Strong organisational and multitasking skills 

·         Ability to work independently and to demonstrate proactive problem-solving skills 

·         Excellent communication skills 

·         High attention to detail 

·         Ability to work effectively within a team, independently and under pressure 

Desired 

·         Understanding of the construction industry 

·         Knowledge of Fleet Management and Hire Management systems (training will be given) 

·         Previous experience with telematics software 

·         Knowledge of FORS requirements 

Benefits

Employee Benefits 

As part of your PAYE contract you will receive a comprehensive benefits package designed to support 

·         Death in Service Benefit – 3x annual salary payout to your beneficiaries 

·         Private Medical Insurance – Inclusive of pre-existing conditions (subject to provider terms) 

·         Benefit Portal Access – Discounts on a wide range of products and services 

·         Pension Scheme