Wildwood Events Coordinator

General Summary 

The Wildwood Events Coordinator supports the Sr Manager, Marketing Partnerships & Experiences and the Sr Wildwood Events Producer with administrative assistance and event planning for the Wildwood theatrical release campaign.  

*This will be a temporary 10-month position.

Job Functions 

• Facilitate agenda preparation, note-taking, and follow-up tracking for meetings with external partners, agencies, and vendors.
• Organize shared team files, data, and marketing assets in Microsoft SharePoint.
• Update and maintain relevant project details in project management software (i.e., Airtable, ShotGrid). 
• Provide coordination support across events, brand activations, partnerships, and related initiatives.
• Maintain operational support for various projects by handling scheduling, travel bookings, event logistics, and expense reports.
• Facilitate communication with external partners, agencies, and vendors, and manage related administrative needs including invoicing, billing, scheduling, and calendar coordination.
• Assist with on-site event operations, providing administrative and logistical support during live events, as needed. 

Qualifications 

• 2 - 3 years of relevant work experience in administrative support, coordination, or event management.  
• Strong organizational skills with the ability to multi-task, prioritize, and thrive under pressure while meeting deadlines in a fast-paced environment.  
• Data entry and database management experience; accounting and invoicing experience preferred.
• Strong creative problem-solving and critical thinking skills.
• Excellent written and verbal communications skills with the ability to interact with internal departments and external partners, agencies, and vendors while demonstrating a high degree of professionalism.
• Ability to work both individually and collaboratively. 

Physical Demands and Work Environment 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Physical demands: While performing the duties of this job, the employee is required to walk; stand; sit; use hands to operate standard office equipment; reach with hands and arms; balance; stoop; talk or hear both in person and by telephone. The employee must lift and/or move up to 15 pounds. Vision abilities include close vision, distance vision, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee works under typical office conditions and is exposed to variable indoor temperatures. The noise level is usually quiet or moderate.  

Location

On-site in Hillsboro, OR  

Salary

Salary is commensurate with skills and experience.