Workplace Support Coordinator
Based at our Hong Kong office, the Workplace Support Coordinator is an essential member of the Workplace Management team. We are looking for someone who can assist with the running of a fast-paced office. Someone who will relish the daily challenges of the department, who can follow and maintain processes and procedures in order to keep the office running smoothly, and who isn’t afraid to roll up their sleeves.
Reporting to the Head of Real Estate, the main responsibilities of this role will include but are not limited to:
- Ensuring the office environment is kept clean and tidy, and free from hazards, including but not limited to communal dining areas, open floorplan work stations, conference rooms, and restrooms
- Communications with external suppliers, partners, and internal teams
- Working closely with the Workplace Management team to ensure high standards across the office
- Answering the main reception phone and directing calls
- Meeting and greeting guests
- Being the first point of contact for the building porter, etc.
- Taking receipt of and distributing post and deliveries, coordinating outgoing mail
- Maintaining stock levels of food and stationery, ordering/taking receipt of deliveries/allocating stock to kitchen/store cupboard
- Setting up in office social events
- Liaising with maintenance people and other vendors when they are scheduled to complete works in the office
- Assisting with the organisation of staff social events
Qualifications
- Experience with office coordination, health and safety, and facilities would be advantageous
- Highly organised with a keen eye for detail
- The ability to establish strong relationships with suppliers and colleagues
- Ability to learn quickly and jump in where needed
- A proven ability to work in an extremely fast-paced environment
- Excellent written and verbal communication
- Ability to make decisions quickly and sort complex, competing priorities
- Ability to keep calm in the face of fast change or urgent demands
- Ability to interact with senior executives and all levels of the organisation
- An understanding of confidentiality issues and the use of discretion
- A smart, professional appearance and can-do attitude
Additional Information
How will you be rewarded?
- Vacation: 15 days (which increases to 20 days after 2 years of service)
- Learning: personal development allowance of HKD 8,250 per year, which can be used for any learning programs you feel would be beneficial for you
- Future and Family: pension scheme and vitality private medical insurance
- Flexibility: work from anywhere for one month per year, 2 annual volunteer days, 2 personal days when life throws you a curveball
- Company Equipment: Apple Macbook
- Social: weekly optional social gatherings, snacks, and social events
The successful candidate must, by the start of the employment, have permission to work in the country they are applying.
We know that to be truly innovative, we need to have a diverse team around us. That is why Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer. If you are not 100% sure if you are right for the role, please apply anyway and we will be happy to consider your application.