Accounts Payable Specialist
Elite is the trusted automation platform for law firm operations across most of the world’s largest and most successful law firms. Elite has guided firms through every technology shift and today delivers the only cloud-native SaaS platform that unifies financial, invoice, time, and data management into a single system of action. With embedded AI, predictive analytics, and integrated payments, Elite’s products enable firms to shorten billing cycles, reduce write-offs, and unlock firm-wide insights, making financial operations the foundation for law firm innovation and growth. Learn more at elite.com.
Position Overview
The Accounts Payable Specialist is responsible for timely and accurate processing of vendor invoices, payments, and related financial transactions within a multi-entity, global environment. This role ensures compliance with company policies, supports month‑end close activities, and provides exceptional customer service to internal stakeholders and external vendors. The Accounts Payable Specialist plays a key part in maintaining strong financial controls and supporting the overall efficiency of the Accounts Payable function.
Work Arrangement: Hybrid – Costa Rica
This role requires the individual to work during standard business hours aligned to U.S. time zones.
Responsibilities
- Review, verify, and process vendor invoices for accuracy, appropriate coding, approvals, and compliance with company policies.
- Match invoices to purchase orders; investigate and resolve discrepancies.
- Monitor AP email inbox and route communications appropriately.
- Prepare payment runs in accordance with payment terms and company guidelines.
- Process invoices across multiple entities and currencies as applicable.
- Maintain accurate vendor records, including onboarding new vendors and updating existing vendor profiles.
- Work with Procurement Team to create purchase orders according to company policy.
- Respond to vendor and internal stakeholder inquiries in a timely and professional manner; research and resolve payment issues.
- Reconcile vendor statements and resolve outstanding items.
- Support monthend close activities, including accruals, aging review, and AP reporting.
- Assist with internal and external audits by providing documentation as requested.
- Ensure adherence to internal controls, company policies, and regulatory requirements.
- Identify opportunities to improve AP processes, improve automation, and strengthen controls.
- Support implementation of new AP systems, tools, and process enhancements.
- Perform other duties as assigned to support departmental and company objectives.
Qualifications
- Bachelor's Degree in Accounting, Finance, Business or equivalent experience.
- English proficiency at C1 level (CEFR) or higher required, with the ability to communicate clearly and professionally in written and verbal business settings.
- 2–3 years of experience in Accounts Payable, or a related accounting role.
- Experience working with NetSuite or similar ERP/AP systems required.
- Experience supporting multi-entity or global operations preferred.
- Professional English communication and customer service skills required.
- Strong attention to detail and high degree of accuracy.
- Excellent organizational and time management skills.
- Ability to work independently and in a team environment.
- Intermediate proficiency in Microsoft Excel and other Microsoft Office applications.
- Understanding of basic accounting principles and general ledger structure.
- Ability to travel up to None as business needs require.
- Role requires the following physical capacity: Sedentary: primarily desk/computer work
- Must be legally authorized to work in Costa Rica; Elite does not provide employment sponsorship for this position.
Benefits:
- PTO
- 2 Elite Mental Health Days per year
- Annual Incentive Plan
- 14 Paid Costa Rica Holidays
- Comprehensive medical, dental, and vision benefits
- Life Insurance
- Employee Assistance Program
- Generous Global Parental Leave
- Calm, free premium subscription
- Employee Discount Program
Please note that we do not offer sponsorship for this position.
Additional Information
At Elite Technology, we embrace an employee-centric, flexible work model that empowers you to do your best work in the environment that suits you. However, we also recognize the importance of in-person collaboration for key moments that truly matter.
In our flexible remote approach, you have the freedom to choose a workspace within your home country that best fits your needs. Our corporate offices are located in New York City, Los Angeles, Costa Rica, and the Philippines, providing additional options for those who prefer or need a hybrid work environment.
Our diverse global team spans the U.S., Canada, U.K., Costa Rica, the Philippines, and Australia. Please note that at this time, we are unable to hire employees located in Quebec or Ontario Provinces, Alaska, Hawaii, Puerto Rico, Louisiana, and Oklahoma.
As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. We are proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.
We also provide reasonable accommodation for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.
We are not accepting applications submitted through recruiting agencies.